Rural Development Department Uttar Pradesh Tender by District Rural Development Agency (GEM/2025/B/6146516)
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)
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Tender Title: High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System (V2)
Reference Number: GEM/2025/B/6146516
Issuing Authority: Rural Development Department Uttar Pradesh
Scope of Work and Objectives
The High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System (V2) tender involves the procurement, installation, and commissioning of high mast lighting systems designed for small area lighting. The objective is to enhance public safety and visibility in rural and suburban areas by delivering superior illumination with energy-efficient LED technology. The tender specifies a requirement for four units of the lighting system that meet specific technical standards.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities and must demonstrate prior experience in the manufacturing and installation of lighting systems. Bidders should comply with local procurement laws and regulations. Additionally, Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, and provisions for their support are included in the evaluation process.
Technical Requirements
Bidders must provide detailed specifications of the high mast lighting systems. The systems are required to feature octagonal towers, robust construction, and must be equipped with LED flood lights. Technical compliance, including quality assurance certifications, must be demonstrated through documentation. The submission should also outline the expected lifespan of the products, energy consumption details, and maintenance schedules.
Financial Requirements
Bidders are required to provide a comprehensive financial proposal, detailing all costs involved, including installation and maintenance for the offered lighting systems. An Earnest Money Deposit (EMD) is mandatory to demonstrate financial commitment to the project.
Document Submission Details
All bids must be submitted electronically through the designated procurement platform. Bidders should ensure all documents, including technical specifications and financial proposals, are submitted in the prescribed formats. Late submissions will be disqualified, so adherence to submission timelines is crucial.
Special Provisions
This tender includes special provisions aimed at promoting the participation of Micro, Small, and Medium Enterprises (MSEs) and understanding compliance with local regulations. Bidders from the startup ecosystem are also welcomed, enhancing innovation and competition in the bidding process.
Evaluation Process
Bids will undergo a comprehensive evaluation based on technical merit and cost-effectiveness. The evaluation criteria will prioritize compliance with local content and procurement rules while favoring MSE participants. Invitation for further negotiations or clarifications may be extended to shortlisted bidders.
Delivery Locations
The delivery locations will be specified further within the award document upon selection, focusing on rural development areas across Uttar Pradesh where these enhanced lighting systems will be deployed.
Contact Information
For queries related to the tender documentation and submission process, bidders are encouraged to reach out through the provided email address: buyer5.drda.up@gembuyer.in for assistance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with experience in installed lighting systems. Bidders must comply with local procurement regulations. Special provisions are in place to support Micro, Small, and Medium Enterprises (MSEs), encouraging their participation.
Bidders must detail specifications for the LED flood lighting system, ensuring compliance with quality standards. This includes energy consumption, expected lifespan, safety standards, and maintenance protocols to guarantee the effective operation of the system.
The Earnest Money Deposit (EMD) is a mandatory requirement demonstrating the bidder’s financial commitment to the project. It must be documented and submitted as part of the financial proposal before the deadline to qualify for the evaluation process.
The evaluation process will assess both the technical merit and cost effectiveness of the bids. Bidders may receive invitations for further negotiations based on their initial proposals. MSE participation will be weighted favorably in the evaluation criteria.
Startups should ensure compliance with local content and procurement rules while highlighting innovative aspects of their proposals. The evaluation process includes provisions aimed at supporting startups and ensuring they can contribute effectively to rural development lighting solutions.
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