Rural Development Department Uttar Pradesh Tender by District Rural Development Agency (GEM/2025/B/6146820)
High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)
Tender Timeline
Tender Title: High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System (V2)
Tender Reference Number: GEM/2025/B/6146820
Issuing Authority: Rural Development Department, Uttar Pradesh
Scope of Work and Objectives
The primary objective of this tender is to procure four High Mast Lighting Octagonal Towers equipped with an advanced LED Flood Lighting System specifically designed for small areas. These lighting systems will enhance visibility and safety in public spaces, contributing to better living conditions and security in rural regions. The awarded vendor will be responsible for the supply, installation, and ensuring the operational efficiency of the lighting systems in accordance with laid out specifications.
Eligibility Criteria
Interested bidders must meet the following eligibility criteria to participate in this tender:
- Must be a registered entity with the capability to provide similar systems.
- Demonstrate previous experience in the supply and installation of LED lighting systems or related electrical installations.
- Comply with all relevant local regulations and standards applicable to the installation of lighting systems.
Technical Requirements
Bidders must provide a detailed proposal that covers the technical specifications such as:
- Design and dimensions of the octagonal towers.
- Specifications of the LED flood lighting including lumen output, energy efficiency, and operational lifespan.
- Quality assessments and compliance with applicable ISO standards for electrical installations.
Financial Requirements
All bidders should ensure they include a comprehensive financial proposal detailing the price per unit for the lighting systems along with any additional costs for installation and maintenance. A detailed cost breakdown will be necessary to aid in the evaluation of the submitted proposals.
Document Submission Details
Interested bidders are required to submit all relevant documentation electronically through the tender submission portal. It is imperative that submissions adhere to the specified formats and include all requested information to avoid disqualification.
Special Provisions
This tender invites proposals from Micro, Small, and Medium Enterprises (MSEs) and startups, thus promoting inclusive participation in the tendering process. Eligible bidders could benefit from reservations and preferences, promoting local businesses and fostering economic growth within the community.
Evaluation Process
The evaluation of the submitted bids will primarily focus on compliance with technical specifications, pricing, and overall value offered. A scoring framework will be established to rate the proposals based on these criteria, ensuring a fair selection process.
Delivery Locations
The High Mast Lighting Systems are to be delivered and installed in various small area locations as designated by the Rural Development Department across Uttar Pradesh.
Contact Information
For further inquiries, interested parties may reach out to the Rural Development Department through the official communication channels provided on the tender platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary licenses to operate in the electrical and lighting sector. Moreover, bidders must demonstrate experience in successfully executing similar projects, specifically in the supply and installation of LED lighting systems. Compliance with local regulations is also necessary to ensure all installations adhere to the set safety and technical standards.
Bidders must submit valid business registration documents, relevant ISO certifications related to quality and safety standards for electrical systems, and any applicable environmental clearance documents. Additionally, proof of experience in similar projects and manufacturer’s specifications for the LED flood lighting system should be included in the submission.
To participate in this tender, interested bidders must register on the designated tender portal. They will be required to fill out registration forms, upload necessary documents such as business licenses and past project reports, and adhere to the specified document formats to ensure successful registration.
The payment terms will be specified in the contract following the bid evaluation process. Typically, payments are structured in milestones, where a certain percentage may be paid upfront, with the remainder distributed contingent upon successful installation and operational verification of the lighting systems.
MSEs participating in this tender may benefit from provisions that prioritize their bids, possibly resulting in relaxed eligibility criteria or additional points during the evaluation process. These measures are designed to foster local businesses and stimulate economic activity by encouraging competition among smaller vendors.
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