Tender Title: High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System (V2)
Tender Reference Number: GEM/2025/B/6146786
Issuing Authority/Department: Rural Development Department Uttar Pradesh

Scope of Work and Objectives

The primary objective of this tender is to procure High Mast Lighting Octagonal Towers equipped with LED Flood Lighting Systems intended for small areas. The project aims to enhance public safety, improve visibility during nighttime hours, and ensure efficient energy usage through modern LED technology. The selected contractor will be responsible for the supply and installation of four high mast lighting towers that meet the specified technical standards and requirements.

Eligibility Criteria

Bid participants must meet specific eligibility criteria to be considered for this contract. This includes being a legally registered entity capable of providing the required materials and services. Additionally, participants should have a proven track record in executing similar projects, along with the necessary licenses and certifications to operate within the Uttar Pradesh jurisdiction. Compliance with local regulations and standards relating to the procurement of public infrastructure is mandatory.

Technical Requirements

Bidders are required to submit a detailed technical proposal, which must include the following:

• Specifications of the High Mast Lighting Octagonal Towers being offered, highlighting energy-efficiency aspects, particularly with respect to the LED technology included.
• Structural integrity assurance documents and compliance with safety standards.
• Installation methods and project timeline, ensuring minimal disruption to the surrounding area.

Financial Requirements

Bidders must demonstrate the financial capability to undertake this project. Details required include:

• Recent financial statements for the past three fiscal years to prove financial stability.
• Evidence of past project budgets and cost management practices.

Document Submission Details

Bids must be submitted electronically through the designated procurement portal. The following documents are required:

• Completed proposal forms.
• Technical proposals.
• Financial proposals, including the cost breakdown.
• Proof of eligibility and compliance documents. Bidders should ensure that all documents are in acceptable formats such as PDF or Word.

Special Provisions

There are special provisions encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. These organizations are encouraged to bid, as certain benefits and concessions may be available to promote local business engagement and innovation.

Evaluation Process

The evaluation of bids will be conducted based on a two-part scoring system:

1. Technical Evaluation - assessing adherence to technical requirements, quality of the proposed solution, and contractor's capability.
2. Financial Evaluation - considering the total bid price and financial stability.

The contract will be awarded to the bidder offering the most advantageous solution based on combined scores from both evaluations, prioritizing value for money, compliance with specifications, and contractor reliability.

Delivery Locations

The installation locations for the high mast lighting towers will be specified in final contract documents, focusing on rural and semi-urban areas of Uttar Pradesh where enhanced lighting is critical for community safety.

Contact Information

For any inquiries related to the tender, interested bidders can reach out to the Rural Development Department Uttar Pradesh via their official email listed on the tender portal. Specific contact details such as phone numbers should be obtained directly through the procurement platform.

This tender is structured to facilitate a transparent selection process, ensuring that the selected contractor fulfills the objectives of improving public infrastructure while adhering to financial and technical standards.