Tender Title: Answer Book/Booklets For Examinations
Tender Reference Number: 5627b44c
Issuing Authority: School Education Department, Haryana
The Answer Book/Booklets for Examinations tender is being issued by the School Education Department Haryana. This tender seeks to procure 1,000,000 answer books/booklets for use in examinations conducted by educational institutions in the state of Haryana. The primary objective of this procurement is to ensure a streamlined and efficient examination process, facilitating both teachers and students in their assessment activities.
Scope of Work and Objectives
The scope of work encompasses the production, supply, and distribution of answer books/booklets to various schools and educational institutions. These booklets must meet specific educational standards and provide students with a convenient and accessible means of recording their answers during examinations. The objective is to ensure that all schools have adequate supplies of examination materials in a timely manner, adhering to the demands of the educational calendar.
Eligibility Criteria
Eligibility to participate in this tender requires that bidders must be registered entities with a valid GST registration. Additionally, suppliers should demonstrate prior experience in manufacturing or supplying educational materials, particularly examination booklets, and must comply with all regulatory standards required for such products.
Technical Requirements
All answer books/booklets must adhere to the following technical specifications:
- Size: Standard dimensions as mandated by examination boards.
- Quality: Durable paper that minimizes ink bleed-through to ensure clarity of writing.
- Binding: Secure binding method conducive to easy page turning without compromising the integrity of the booklet.
- Print Specifications: Clear and legible print, containing necessary instructional formats mandated by the educational authorities.
Financial Requirements
Bidders are required to submit a detailed financial proposal in addition to standard bidding documents. This includes:
- A breakdown of costs per unit for the answer books/booklets,
- Any additional charges related to delivery and handling,
- Compliance with payment terms set forth by the issuing authority.
Document Submission Details
All required tender documents must be submitted electronically through the designated procurement platform. Bidders must ensure submission of:
- Technical proposal,
- Financial proposal,
- Eligibility documents,
- Relevant certifications.
Special Provisions
Bidders eligible under the Micro, Small and Medium Enterprises (MSME) category will be given preference, promoting inclusivity in the tendering process. Additionally, provisions are in place to support startups, encouraging innovative solutions in educational material production.
Evaluation Process
The evaluation of bids will be conducted based on predefined criteria focusing on technical compliance, financial viability, and proposed delivery schedules. Bidders will be ranked based on their ability to meet the requirements outlined in the tender documentation.
Delivery Locations
The delivery locations will include various educational institutions and examination centers across Haryana. Successful bidders will be responsible for ensuring that deliveries are made on schedule to the specified locations.
Contact Information
For any inquiries related to this tender, bidders may reach out to the official contact points provided on the procurement platform. Queries regarding technical specifications, submission processes, and evaluation criteria will be addressed to ensure a fair and transparent bidding process.
In conclusion, the Answer Book/Booklets for Examinations tender aims to enhance the quality and efficiency of examination processes within the education sector of Haryana. Interested bidders are encouraged to apply and demonstrate their capability in meeting the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST registration. Bidders must have prior experience in manufacturing or supplying educational materials, especially examination booklets, and must fully comply with all educational regulatory standards. All submissions should provide documents proving these qualifications.
Bidders are required to submit several certificates including:
- GST registration certificate,
- Company registration or incorporation certificate,
- Quality assurance certifications related to manufacturing processes,
- Any other relevant documentation that showcases compliance with educational standards.
The registration process requires bidders to create an account on the designated procurement platform. Once registered, they must complete their profile, upload relevant documents, and submit their bids electronically. It is crucial for bidders to ensure all submissions comply with the tender’s technical and financial requirements.
All accepted document formats for submission usually include PDF for technical proposals and financial bids. Other formats like JPG or DOCX may be accepted for supplementary documents, but bidders should confirm the specific requirements from the procurement platform.
The payment terms involve submitting an invoice post-delivery, which will be verified by the procurement authority. Payment will be released within a specified period after successful delivery and acceptance of the answer books/booklets meeting all quality and technical criteria. It is vital for bidders to review these terms during the tender documentation process.
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