Tender Title: Library Management Software

Reference Number: GEM/2025/B/6158975

Issuing Authority:

School Education Department Madhya Pradesh

Scope of Work and Objectives:

The Library Management Software tender aims to procure an efficient and comprehensive solution to manage library operations. This software solution is intended to streamline various library functions, including cataloging, circulation, user management, and reporting. The primary objective is to enhance the operational efficiency of libraries, improving accessibility and fostering a culture of reading and learning among students.

Eligibility Criteria:

To qualify for this tender, bidders must meet specific eligibility requirements. Registered entities with relevant experience in providing library management software solutions are preferred. It is essential that bidders demonstrate a history of successful implementation of similar software in educational institutions or libraries. Additionally, the registered business must comply with local regulations and procurement norms.

Technical Requirements:

The proposed software must include essential features such as:

• User-friendly interface
• Inventory management capabilities
• Circulation tracking and reporting
• Integration with existing digital resources
• Multi-user access with role-based permissions
• Support for mobile access and self-service functionalities
• Data backup and security protocols

Financial Requirements:

Bidders must provide a detailed breakdown of costs associated with the software, including licensing fees, installation charges, and ongoing maintenance costs. Financial submissions should comply with the specified budget criteria outlined by the School Education Department Madhya Pradesh.

Document Submission Details:

All submissions must be made electronically through the designated platform. Required documentation includes:

• Proposal outlines
• Financial bid
• Company profiles and previous experience
• Compliance certifications Bidders are encouraged to format their submissions according to the standards provided in the tender documentation.

Special Provisions:

There are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders from these categories may receive favorable consideration during the evaluation process. This initiative is in line with the government's ‘Make in India’ policies and encourages local manufacturers and service providers.

Evaluation Process:

Submissions will undergo a thorough evaluation process, assessing both technical and financial proposals. The criteria may include:

• Quality of the proposed solution
• Vendor experience and qualifications
• Cost-effectiveness of the offer
• Compliance with the technical requirements outlined in the tender The final selection will prioritize proposals that provide added value and innovative solutions.

Delivery Locations:

The library management software must be implemented across various educational institutions in Madhya Pradesh, as specified in the tender documents.

Contact Information:

For further inquiries and clarifications, interested bidders should refer to the appropriate contact channels outlined in the tender documentation.

This tender presents an excellent opportunity for vendors specializing in library management software to partner with the School Education Department Madhya Pradesh, contributing to the enhancement of educational resources and infrastructure in the state.