State Public Service Commission Tender by Uttar Pradesh State Public Service Commission (1808facb0)
Annual Maintenance Service - Photocopier Machine - Photocopier Machine; Ricoh; OEM Authorised Serv
Tender Timeline
Tender Title: Annual Maintenance Service - Photocopier Machine
Tender Reference Number: 1808facb0
Issuing Authority
The State Public Service Commission is the issuing authority for this tender. This department is committed to ensuring the efficient operation of public services through the provision of necessary maintenance services.
Scope of Work and Objectives
The primary objective of this tender is to secure a service provider for the Annual Maintenance Service for Photocopier Machines, specifically for Ricoh models. The scope involves performing regular maintenance checks, repairs, and servicing as needed to ensure optimal performance of the photocopiers. The contractor will be responsible for providing timely service to minimize downtime and enhance productivity.
Eligibility Criteria
To qualify for this tender, bidders must be registered under the appropriate categories and demonstrate the technical capacity to provide the required maintenance services. Contractors must have prior experience with Ricoh equipment and should have a proven track record of similar services.
Technical Requirements
All bidders are required to possess the necessary tools, equipment, and skilled personnel to carry out maintenance for photocopiers. Technical documentation outlining the procedures and standards for service delivery must also be provided.
Financial Requirements
Bidders are requested to present a comprehensive financial proposal detailing the costs associated with the maintenance services. This includes any additional costs for parts and labor not covered under standard maintenance contracts.
Document Submission Details
Bidders must submit all necessary documentation electronically through the designated tender portal. A complete set of documents should include technical proposals, financial bids, eligibility proofs, and compliance certificates.
Special Provisions
This tender encourages bids from Micro, Small, and Medium Enterprises (MSEs) and provides certain benefits to startups as part of government initiatives. These provisions may offer financial leniency and support to ensure fair competition.
Evaluation Process
The evaluation of submissions will occur based on the compliance with technical specifications, the pricing structure, and the overall capability to deliver quality service. An assessment committee will review all bids meticulously.
Delivery Locations
Services will be required at multiple locations as designated by the State Public Service Commission. The selected contractor will be informed of specific sites upon contract award.
Contact Information
For further inquiries regarding the tender, please reach out to the State Public Service Commission.
This tender offers a significant opportunity for qualified service providers to engage with government contracts that require specialized maintenance services. It is essential that all interested parties prepare their bids meticulously and ensure compliance with submission requirements for successful evaluation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the relevant service category. Bidders must demonstrate their capability through historical evidence of meeting similar obligations. This may involve having the necessary technical expertise specific to Ricoh photocopiers and compliance with listed regulatory standards.
Bidders must produce various certificates as part of their submission, such as business registration, GST registration, and proof of previous relevant projects. These documents will help validate the bidder’s capability in providing maintenance services for photocopiers.
To participate in this tender, interested bidders must complete the registration process through the official tender portal. This usually involves filling out an application form and submitting required documents to establish eligibility for quoting on the maintenance services.
The required document formats for submission typically include PDF for technical and financial proposals, ensuring that all electronic files maintain professionalism. Bidders should refer to the tender guidelines for any additional specific format requirements that may apply.
The payment terms will depend on the negotiated contract and the nature of services provided. Typically, payments will be structured to ensure adequate compensation for services rendered across specified intervals, depending on the performance milestones agreed upon in the contract.
These FAQs aim to provide clear, actionable information related to the tender process, ensuring potential bidders feel equipped to participate successfully.
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