Tender Title: Annual Maintenance Service for Photocopier Machines (106ba5afb)
Issuing Authority:
Ministry of Water Resources River Development and Ganga Rejuvenation
Scope of Work and Objectives
The primary objective of this tender is to secure a service provider for the Annual Maintenance Service of monochrome and laser photocopier machines. The successful bidder will be responsible for the upkeep, operational functionality, and servicing of two photocopier machines as outlined in the tender documentation. This will include regular preventive maintenance, timely servicing, and comprehensive repairs as necessary to ensure efficient machine operation.
Eligibility Criteria
Bidders must meet specific eligibility requirements to ensure quality service delivery in accordance with the fully defined tender scope. This includes being a registered entity capable of providing maintenance services for photocopier machines, specifically as an OEM (Original Equipment Manufacturer) authorized service provider for brands being maintained.
Technical Requirements
To qualify for this tender, bidders must demonstrate capacity in operating and servicing photocopier machines, particularly in dealing with monochrome and laser systems. Bidders should provide a detailed profile outlining experience, technical staff qualifications, and the service methodology. Compliance with relevant quality standards and operational protocols is mandatory.
Financial Requirements
Interested parties must present all relevant financial documentation to demonstrate stability and the ability to undertake the stated services. This typically includes proof of financial resources and necessary performance security guarantees to cover the scope of the project.
Document Submission Details
All required documents must be submitted through the designated electronic platform by the specified deadline. Proposals will be evaluated based on completeness, technical competence, and financial qualifications. Bidders are encouraged to ensure that all submissions adhere to accepted formats for document handling and presentation.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) will receive preferential treatment in this tender process, aligning with governmental policies aimed at supporting the growth of emerging businesses. Additional provisions may also apply to startups, particularly in the context of Make in India initiatives and compliance with local content requirements.
Evaluation Process
The evaluation criteria will focus on the technical capabilities of the bidder, their financial soundness, and compliance with the tender requirements. Key considerations will include the technical specifications of services offered, adherence to quality standards, and the bidder's past performance in similar projects.
Delivery Locations
The photocopier machines are located at various sites as defined in the tender documentation, and successful bidders must be able to service these locations effectively within specified timeframes.
Contact Information
For further inquiries, interested bidders should refer to the official website of the Ministry of Water Resources River Development and Ganga Rejuvenation for the most accurate contact details.
Given the details of this tender, bidders are encouraged to carefully review the requirements and prepare submissions that emphasize their qualifications comprehensively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include being a registered entity that demonstrates compliance with the stipulations outlined in the tender documentation. Bidders must be an OEM authorized service provider for the applicable photocopier machines and possess relevant experience in maintenance services. It is essential to prepare documentation that validates your service capability and financial stability.
Yes, bidders must provide specific certificates along with their proposals to validate their capacity to conduct maintenance services on photocopier machines. These may include quality assurance certifications, service authorization from the OEM, and documentation that demonstrates compliance with local regulations. Providing comprehensive proof of these credentials will enhance proposal credibility.
The registration process entails submitting necessary documents through the designated electronic portal as outlined in the tender notice. It is important for bidders to ensure that they register within the specified timeframe and provide required documentation in accepted formats. Failure to adhere to the guidelines may result in disqualification.
Bidders are advised to submit their proposals in commonly accepted document formats, including PDF, DOC, and XLS. It is crucial to review the tender documentation for any specific formatting guidelines mentioned. Concise and professional presentation can significantly enhance the success of the proposal.
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