Tender Title: A4 Size Flatbed Colour Scanner
Reference Number: GEM/2025/B/6105995
Issuing Authority: Steel Authority of India Limited, Ministry of Steel
Scope of Work and Objectives
The primary objective of this tender is to procure A4 Size Flatbed Colour Scanners for use within various departments of the Steel Authority of India Limited. This procurement aims to enhance document management efficiency, facilitate effective digitization processes, and contribute to the overall operational efficiency of the authority. A total of 40 units of flatbed scanners are expected to be supplied under this tender.
Eligibility Criteria
To be eligible for this tender, bidders must be recognized entities, registered under the applicable laws of the country. Additionally, bidders should possess a valid GST registration and must have the capacity to deliver the required units as specified in the tender documentation. Special preference will be provided to Micro, Small, and Medium Enterprises (MSEs) and Startups under the terms of this tender to promote inclusive growth and fair competition.
Technical Requirements
Bidders must provide units that meet the following technical specifications:
- Scanner Type: A4 Flatbed
- Colour Capability: Full colour scanning
- Resolution: Minimum 600 x 600 DPI
- Connectivity: USB 3.0 or higher
- Software compatibility with common operating systems (Windows, MacOS)
Financial Requirements
Bidders are required to submit a bid that includes not only the pricing of the scanners but also any associated costs such as delivery and installation fees. The tender will also stipulate financial assurances, possibly in the form of an Earnest Money Deposit (EMD) as specified in the tender documentation. Performance security may be required for the successful bidder to ensure the fulfillment of contractual obligations.
Document Submission Details
All documents must be submitted electronically through the official tender platform. Bidders should prepare and attach requisite documents which include company registration, GST registration, and compliance certifications. Late submissions may not be considered.
Special Provisions
This tender has specific provisions for MSEs and Startups. Such entities are encouraged to participate, as there will be financial concessions available that may help mitigate costs and enhance competitive positioning in the bid evaluation process. All interested MSEs should ensure compliance with relevant guidelines set forth in the tender.
Evaluation Process
The evaluation of bids will be performed on several criteria, including compliance with technical specifications and pricing. The lowest financial bid may be favored during the selection process, however, the final decision will be made considering overall value and compliance with technical and financial requirements.
Delivery Locations
Delivery locations may vary based on the internal needs of the Steel Authority of India Limited. The successful bidder should be prepared to supply the A4 Size Flatbed Colour Scanners to designated locations as instructed in the purchase order post-tender award.
Contact Information
While specific contact details are not available in the documentation, bidders are encouraged to refer to the official tender announcement for any inquiries or clarifications regarding the tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity under the applicable laws, holding a valid GST registration, and demonstrating capability to deliver the required quantities specified. Additionally, preferences will be given to Micro, Small, and Medium Enterprises (MSEs) and Startups, which aligns with the government’s initiative to promote local enterprises.
Bidders must ensure that their offered A4 Size Flatbed Colour Scanners meet the specified technical specifications including a minimum resolution of 600 x 600 DPI, full-color scanning capabilities, USB 3.0 connectivity, and compatibility with major operating systems like Windows and MacOS. Submissions that fail to meet these requirements may be disqualified during the evaluation process.
The Earnest Money Deposit (EMD) is typically outlined in the tender documents, requiring bidders to submit an amount as a security measure to ensure commitment to the bidding process. The exact amount may vary based on the total bid price, but it is essential for preserving the integrity of the tender process.
Bidders must submit their proposals electronically via the designated tender platform. All submissions must include required documentation such as the company registration details, GST registration, and any compliance certifications. It is imperative that all documents are submitted before the deadline to ensure consideration in the evaluation.
MSEs and Startups have the advantage of experiencing financial concessions and faster evaluation processes under this tender. These benefits are intended to create a more inclusive environment, encouraging small businesses to compete effectively. Compliance with ‘Make in India’ policies and local content rules will also be factors that enhance the chances of these entities during the evaluation stage.
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