Government Tender for Tractor & Hydraulic Trailer Hiring for Horticultural Maintenance in Surat

This government tender, issued by Surat Municipal Corporation, invites qualified bidders to provide tractor with hydraulic system trailers along with experienced labor for horticultural maintenance across various zones in Surat. The tender covers multiple work units, including Adajan, Palanpor, Bhesan, Gorat, Jahangirpura, and others, ensuring comprehensive landscaping and maintenance services. The project aims to enhance urban greenery and maintain public spaces efficiently. The tender is open to registered contractors with relevant experience in horticultural or civil works, emphasizing the need for timely and quality service delivery. The total estimated project duration is 1 year, with a bid validity of 120 days. Bidders must submit their bids electronically via the official portal, adhering to specified eligibility and technical criteria. The tender process includes preliminary and commercial evaluation stages, with detailed documentation and certification requirements. This opportunity is ideal for companies specializing in horticultural equipment hire, landscaping services, and civil maintenance in government projects.

• Provide and hire tractor units equipped with hydraulic system trailers suitable for horticultural maintenance.
• Deploy experienced labor (minimum 6 skilled workers) for each work zone.
• Perform activities such as tree planting, pruning, watering, and landscape upkeep.
• Maintain cleanliness and health of green spaces across specified T.P. areas.
• Ensure timely completion of scheduled maintenance tasks.

• The process involves:

1. Submission of bid documents including tender fee and EMD.
2. Technical evaluation based on submitted documents.
3. Commercial bid opening for qualified bidders.
4. Final award and contract signing.

✓ Must have valid registration and licensing for horticultural or civil maintenance works.
✓ Must submit scanned copies of tender fee, EMD, and all required documents.
✓ EMD amount of ₹44,000 must be valid.
✓ Proven experience in providing tractor hire and horticultural services for government projects.
✓ Financial stability as per the following criteria:

Criteria	Details
Minimum Turnover	₹10 lakh in last 3 financial years
Past Projects	At least 2 similar projects completed in last 5 years
Certifications	Valid GST registration, PAN card, relevant technical certifications

**Note:** Bidders must meet all eligibility criteria to qualify for the tender.

Parameter	Requirement
Tractor Power	Minimum 40 HP
Trailer Capacity	Suitable for horticultural tools and materials
Labour Skill Level	Trained in horticultural maintenance
Certification	Equipment must meet safety and quality standards

Sequential process: 1. Bidders review technical specifications. 2. Submit technical documentation for verification. 3. Await technical clearance before bid opening.

The estimated project budget ranges from ₹10 lakh to ₹15 lakh, covering tractor hire, labor wages, and operational expenses. The bid submission must include a detailed price bid using the prescribed form, with clear breakdowns of costs for each work zone. Payment terms are aligned with project milestones, payable within 30 days of invoice submission. The bid validity period is 120 days from submission date, ensuring price stability during evaluation. Bidders should prepare their financial proposals accordingly, ensuring compliance with the tender's financial criteria and submission format.

1. Bidders register on the official portal and download tender documents.
2. Submit bid fee, EMD, and required documents before the deadline.
3. Participate in the technical evaluation on the scheduled date.
4. Qualified bidders will be invited for commercial bid opening.
5. Final evaluation and contract award based on combined technical and financial scores.

Timeline	Date & Time
Bid Submission Start	09-06-2025 13:00
Bid Submission End	25-06-2025 18:00
Preliminary Evaluation	26-06-2025 10:00
Commercial Evaluation	07-07-2025 10:00

**Important:** All bids must be submitted electronically; physical submissions are not accepted. Ensure all documents are complete and in the specified format.

Bids will be evaluated based on:

Criteria	Weightage
Technical Compliance	40%
Past Experience & Project Quality	30%
Cost Effectiveness	30%

Minimum thresholds: - Technical compliance score of at least 70% - Valid EMD and tender fee submission - Experience in similar government projects - Financial stability as per criteria The highest-scoring bid, meeting all thresholds, will be awarded the contract.

Date	Event	Details
09-06-2025	Tender Release	Bid submission opens
25-06-2025	Bid Submission Deadline	Last date for bid submission
26-06-2025	Technical Evaluation	Evaluation of technical bids
07-07-2025	Commercial Evaluation	Opening of price bids
10-07-2025	Award Announcement	Final decision and contract award
15-07-2025	Contract Signing	Formal agreement with successful bidder

**Note:** All dates are subject to change; bidders should regularly check the official portal for updates.

For queries and assistance, bidders can contact:

• Add. City Engineer, Surat Municipal Corporation
  Phone: 9727740968
  Address: Surat Municipal Corporation, Surat
• Support Team:
  Email: nprocure@ncode.in
  Support Phone: +91-79-40007517, 40007514, 40007515
  Support Address: GNFC Infotower, S.G. Road, Ahmedabad, Gujarat, 380054

Bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions to understand the e-procurement process better. All submissions must be made electronically through the official portal, adhering strictly to the specified formats and deadlines. The tender documents are available for download at no cost. Ensure compliance with all eligibility and technical requirements to avoid disqualification. This tender offers a significant opportunity for companies specializing in horticultural equipment hire, landscaping, and civil maintenance to contribute to urban beautification projects in Surat.