Surat Municipal Corporation Tender for Sports Ground & Area Development at Nana Varachha Primary School

This government tender invites qualified contractors to undertake the development and improvement of sports grounds and surrounding areas at Nana Varachha Primary School No. 99 & 100, located in Surat's New East (Sarthana) Zone. The project aims to enhance sports infrastructure, promote community engagement, and upgrade school facilities to support youth and sports activities. The tender is issued by Surat Municipal Corporation under the Surat Mahanagar Seva Sadan department, targeting experienced civil works contractors. The estimated project cost is approximately ₹32,48,404.26, with a completion period as specified in the tender document. Bidders must meet eligibility criteria, including submission of tender fee, EMD, and required documents. The tender process is open, with detailed technical and financial specifications provided in the tender documents. The project offers an excellent opportunity for construction firms specializing in civil works, infrastructure development, and sports ground construction to participate in a prestigious municipal project in Gujarat.

The scope of work encompasses the comprehensive development of sports ground and surrounding areas at Nana Varachha Primary School No. 99 & 100 in Surat. Key deliverables include:

• Construction of sports infrastructure such as courts, play areas, and related facilities.
• Land leveling and grading to ensure proper drainage and usability.
• Installation of fencing, benches, and lighting for safety and functionality.
• Development of landscaping and open spaces to promote community use.

The process involves the following steps:

1. Site preparation and clearance.
2. Execution of civil works as per technical specifications.
3. Installation of sports equipment and fixtures.
4. Final inspection and handover.

• ✓ Must have valid registration and licenses for civil works and infrastructure development.
• ✓ Must submit Scan Copy of Tender Fee (₹1770) and Scan Copy of EMD (₹33,000).
• ✓ Must provide all required documents as per tender conditions, including technical and financial credentials.
• ✓ Experience in similar civil projects with successful completion records.
• ✓ Financial stability demonstrated through relevant documents.

Qualification Criteria	Details
Tender Fee	₹1770 (non-refundable)
EMD	₹33,000
Minimum Experience	3+ years in civil infrastructure projects
Financial Criteria	Turnover of at least ₹50 lakh in the last 3 years
Document Submission	Complete with all mandatory documents as specified

Bidders must meet all eligibility requirements to qualify for the tender process.

The technical specifications include:

• Land leveling with precision grading to ensure proper drainage.
• Construction of sports courts with durable surfacing material.
• Installation of fencing, lighting, and seating as per design standards.
• Use of high-quality materials compliant with government norms.

Technical parameters:

Parameter	Specification
Surface Material	Asphalt or concrete suitable for sports
Lighting	LED floodlights with minimum 100 lux
Fencing	Welded mesh fencing, 3 meters high
Seating	Concrete benches with weather-resistant coating

Sequential procedures involve site assessment, material procurement, civil work execution, installation, and final inspection. All work must conform to the standards outlined in the tender documents and technical drawings provided in the linked PDFs.

The estimated project cost is approximately ₹32,48,404.26, with a tender fee of ₹1770 and an EMD of ₹33,000. Payment terms are as follows:

• 50% payment upon completion of foundation and civil structures.
• 30% payment after installation of fixtures and infrastructure.
• 20% payment on final inspection and approval.

The bid submission must include a detailed financial proposal, ensuring transparency and compliance with the tender guidelines. The total project budget covers site preparation, construction, materials, labor, and finishing works. Bidders should prepare cost breakdowns aligned with the specifications to facilitate smooth evaluation and approval.

The bidding process involves the following steps:

1. Download the tender documents and attend the pre-bid meeting if required.
2. Prepare and submit the technical and financial bids electronically via the nProcure portal.
3. Ensure submission of all mandatory documents, including tender fee, EMD, and credentials.
4. Bid opening will be conducted by the Deputy Municipal Commissioner on the specified date.
5. Evaluation of bids based on technical compliance and financial competitiveness.
6. Award of contract to the successful bidder.

The timeline for the bidding process is as follows:

Bid evaluation will be based on a combination of technical and financial factors:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Compliance with specifications	20%
Past project performance	10%

Minimum thresholds: - **Technical score must be at least 70/100**. - **Financial bid must be within the budget limits**.

Evaluation factors include bidder experience, quality standards, compliance with technical specifications, and cost competitiveness. The highest scoring bid will be selected for contract award, ensuring value for money and project quality.

Date	Event	Details
16-06-2025	Bid Submission Start	Bidders can begin submitting bids online
07-07-2025	Bid Submission End	Last date for bid submission at 6:00 PM
07-07-2025	Document Download Deadline	Final date to download tender documents
To be notified	Bid Opening	Conducted by Deputy Municipal Commissioner

**Critical deadlines** include the bid submission start and end dates, with the bid opening scheduled shortly after the submission deadline.

For queries and assistance, interested bidders can contact:

Deputy Municipal Commissioner (D)

• Address: Vahivati Bhavan, New East (Sarthana) Zone, Nr. Sankalp Resi., B/h Shyamdham Temple char rasta, Sarthana, Surat
• Phone: 9825636241
• Email: nprocure@ncode.in

Additional support can be obtained from the (n)code Solutions support team at GNFC Ltd., located at S.G. Road, Ahmedabad. Bidders are encouraged to participate in vendor training sessions held every Saturday at the same location to facilitate online bidding.

All bidders must download the tender documents from the official NProcure portal free of charge. The tender process is conducted electronically, and physical submissions are not accepted. A free vendor training camp is organized weekly to assist bidders in understanding the online submission process. Ensure all required documents, including tender fee, EMD, and technical credentials, are submitted before the deadline. The project emphasizes quality, safety, and compliance with government standards. For further clarifications, contact the designated officials listed above. Participation in this tender offers a significant opportunity to contribute to community development and infrastructure enhancement in Surat.