Technical Education Department Uttar Pradesh Tender by Directorate Of Technical Education Government Of Uttar Pradesh (GEM/2025/B/6147573)
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Govt Polytechnic,
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Tender Title: Repair, Maintenance, and Installation of Plant/Systems/Equipments (Version 2) - Govt Polytechnic, Saharanpur
Tender Reference Number: GEM/2025/B/6147573
Issuing Authority/Department: Technical Education Department, Uttar Pradesh
The tender aims to secure a service provider for the comprehensive repair, maintenance, and installation of various plants, systems, and equipment at the Govt Polytechnic, Saharanpur. The primary objective is to ensure that the technical capabilities of the institution remain operational and up-to-date to support long-term educational goals.
Scope of Work and Objectives
The selected bidder will be required to carry out the repair of the CRO (Cathode Ray Oscilloscope) and experimental kits in the Electronics Lab, alongside maintenance tasks for other associated equipment. The scope of work includes, but is not limited to:
- Thorough inspection of existing equipment.
- Repair and replacement of faulty parts to ensure optimal functionality.
- Carrying out preventive maintenance schedules as per the manufacturer’s guidelines.
- Providing immediate support for any unexpected breakdowns to maintain the lab's operation without significant downtime.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Be a registered entity with relevant governmental registrations.
- Demonstrate prior experience in servicing similar plants and equipment.
- Possess the necessary technical certifications required for the installation and maintenance tasks.
Technical Requirements
All bidders must adhere to specified technical requirements such as:
- Availability of skilled personnel with adequate qualifications in electronics.
- Access to the latest machinery and tools for effective handling of repairs and installation.
- Compliance with the code of practice relevant to electronics equipment maintenance.
Financial Requirements
Bidders will need to demonstrate their financial capability to undertake the contract, including:
- Evidence of sound financial status.
- Proof of previous completed projects within the last three years demonstrating financial competency.
Document Submission Details
All documents must be submitted in compliance with the instructions provided in the tender documentation. Late submissions will not be entertained. Important submission requirements include:
- A complete list of relevant qualifications and certifications.
- Financial statements of the previous year.
- Technical proposals detailing methods and safety measures.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. Bidders from these categories might benefit from relaxed eligibility criteria and potential financial assistance programs aimed at fostering local entrepreneurship.
Evaluation Process
The evaluation of bids will be conducted on the basis of technical and financial capability. An initial screening will assess compliance with the technical specifications followed by a financial review that will take into account price competitiveness.
Delivery Locations
Tasks performed under this tender will primarily occur at the Govt Polytechnic, Saharanpur, with the potential for additional instructional support at other educational sites as deemed necessary.
Contact Information
For queries regarding this tender, stakeholders may reach out to the designated department within the Technical Education Department, Uttar Pradesh. Specific contact details are provided within the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid governmental registrations relevant to electronics maintenance. Bidders must also have previous experience in servicing similar equipment and should provide detailed proof of their technical capacity, covering aspects such as personnel qualifications and past project completion.
Bidders are required to submit various certificates along with their proposals. These should include proof of business registration, technical qualifications of personnel, safety compliance certifications, and any other relevant documents that showcase their capability to undertake the tasks outlined in the tender.
The payment terms shall be aligned with the tender execution milestones. Payments will typically be made upon satisfactory completion of specified phases of work, as delineated in the contract. Bidders should refer to the detailed tender document for information on deposit mandates and payment timelines.
The evaluation process involves a dual approach. Initially, technical proposals will be screened for compliance with required specifications. Following this, financial bids will be assessed to determine value for money. Successful bidders will be notified based on their rankings in this evaluation framework.
The tender includes special provisions designed to benefit MSEs and start-ups, ensuring they can participate competitively. This initiative aims to encourage local businesses, providing them with potential relaxations in eligibility criteria and enhanced support mechanisms in line with the Government’s objectives for promoting small enterprises.
By addressing these aspects within the FAQs, we aim to clarify key queries that potential bidders may have, promoting greater participation and a clearer understanding of the tender’s requirements.
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