Tender for Cleaning of Trash Racks at Penstock Gates of Sardar Sarovar Dam 2025

This government tender invites qualified contractors to undertake the cleaning of Trash Racks of Penstock Gates at the Canal Head Power House of Sardar Sarovar Dam for the year 2025. The project aims to ensure optimal operation of the dam's power generation facilities by maintaining clear and debris-free Trash Racks. The scope includes before-after videography and post-monsoon inspection to document the work. The project duration is estimated at 12 months, with a total estimated cost of approximately ₹42,36,254. Bidders must meet specific eligibility criteria, including valid registration, financial stability, and relevant experience. The tender process involves multiple stages: Preliminary, Technical, and Commercial, with evaluation based on technical competence and financial offers. Key deadlines for bid submission are from 17th May 2025 to 27th May 2025. This opportunity is ideal for experienced civil and mechanical contractors specializing in dam maintenance and infrastructure services.

The scope of work includes:

• Cleaning of Trash Racks of Penstock Gates at the Canal Head Power House of Sardar Sarovar Dam.
• Before-after videography to document the cleaning process.
• Post-monsoon inspection to assess debris accumulation.
• Ensuring debris removal without damaging the Trash Racks or Penstock Gates.
• Adherence to safety and environmental standards during operations.

The process involves the following steps:

1. Mobilization of equipment and personnel.
2. Initial assessment and planning.
3. Removal of debris from Trash Racks.
4. Documentation through videography.
5. Post-cleaning inspection and reporting.
6. Submission of work completion reports.

Specification	Details
Duration	12 months
Estimated Cost	₹42,36,254
Completion Period	12 months

The contractor must ensure minimal disruption to dam operations and coordinate with the project authorities for scheduled maintenance windows.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration certificates of appropriate class.
• ✓ Should submit tender fee of ₹1770 and EMD of ₹43,000 or valid exemption certificate.
• ✓ Proven experience in cleaning and maintenance of dam infrastructure or similar projects within the last 5 years.
• ✓ Demonstrate financial stability with annual turnover of at least ₹10,00,000 in the last 3 years.
• ✓ Provide relevant work completion certificates and ongoing work commitments.
• ✓ Must hold GST registration and bank credit facilities evidence.
• ✓ Submit detailed work methodology and schedule.

Qualification Parameter	Minimum Requirement
Registration Certificate	Appropriate class
Financial Turnover	₹10,00,000 annually (last 3 years)
Experience	Relevant works in dam/large infrastructure projects in last 5 years
EMD	₹43,000
Tender Fee	₹1770

Failure to meet any of these criteria may result in disqualification.

The technical specifications include:

Parameter	Requirement
Work Type	Cleaning of Trash Racks at Penstock Gates
Duration	12 months
Equipment	Suitable debris removal and videography tools
Safety Standards	Compliant with government safety protocols
Documentation	Before-after videography, inspection reports

The process involves: - Conducting site assessment. - Deploying appropriate cleaning machinery. - Recording the process through high-resolution videography. - Ensuring debris removal without damaging infrastructure. - Submitting detailed reports for approval.

Contractors must ensure adherence to all technical and safety standards specified in the tender documents.

The estimated project cost is approximately ₹42,36,254. The financial bid should include:

Cost Component	Amount
Total Estimated Cost	₹42,36,254
Bid Validity	120 days
EMD	₹43,000

Payment terms are as follows: - 30% advance upon contract signing. - 40% after completion of debris removal. - 30% after submission of final reports and videography.

Bidders must provide detailed cost breakdowns and ensure transparency in financial proposals. All payments are subject to approval of work completion reports by the project authorities.

The bidding process involves the following steps:

1. Registration and downloading of tender documents from the official portal.
2. Submission of bid documents including technical and financial proposals within the stipulated deadline.
3. Bid opening scheduled on 28th May 2025 at specified times.
4. Evaluation of technical bids followed by financial bid opening for qualified bidders.
5. Final award based on combined technical and financial scores.

Timeline	Event
17-05-2025	Bid submission start date
27-05-2025	Bid submission end date
28-05-2025	Evaluation and bid opening

**Important:** Bidders must ensure all documents are complete and submitted before the deadline to avoid disqualification.

Evaluation will be based on:

Criteria	Weightage
Technical competence and experience	60%
Financial bid	40%

Factors considered: - Past experience in similar dam maintenance projects. - Technical methodology and work plan. - Financial competitiveness.

Minimum qualifying scores:

• Technical score of at least 70%.
• Overall combined score to be above the threshold for award.

Bidders are advised to prepare comprehensive technical documentation and competitive financial proposals to maximize their chances of selection.

Date	Event	Details
17-05-2025	Bid Submission Start	Bidders can download tender documents and submit bids
27-05-2025	Bid Submission End	Last date for bid submission at 18:00 hours
28-05-2025	Bid Evaluation & Opening	Technical, then financial bid evaluation

**Note:** All submissions must be completed before the deadline. Late submissions will be rejected.

For queries and submission, contact:

Office: Executive Engineer, N. P. Mechanical Division, Ekta Nagar
Address: Fourth Floor, Room No. 410, Administrative Building, Ekta Nagar - 393151
Phone: 8200505342
Email: contact@snn.gov.in

Contact Person	Role
Executive Engineer	Bid inquiries and clarifications

Bidders are encouraged to contact during working hours for assistance.

All prospective bidders are advised to thoroughly review the tender documents available for download. Ensure compliance with all eligibility and technical requirements. The tender process is managed through the official NPROCURE portal. Bidders should regularly check for updates or amendments. The project aims to maintain the operational efficiency of Sardar Sarovar Dam by ensuring debris-free Trash Racks, contributing to safe and reliable power generation. Participation from experienced civil and mechanical contractors is highly encouraged.