Government Tender for M and R to Sonariya RWSS - Mechanical & Electrical Works

This government tender invites qualified contractors to undertake Maintenance and Repair (M and R) works for the Sonariya Regional Water Supply Scheme in Gujarat. The project involves comprehensive operation, maintenance, and repairing of Submersible Centrifugal Feed (SCF) Pump Sets along with associated Mechanical and Electrical accessories across multiple water sources including Hiran Dam, Semarvav, Sonariya, Prashnavada, and Bolas. The scope covers a 12-month period, ensuring continuous water supply and system reliability. The project is managed by the Gujarat Water Supply and Sewerage Board, with the execution overseen by the Executive Engineer, P. H. Mechanical Division, Junagadh. Estimated project cost is approximately INR 38.44 lakh, with a bid submission deadline of June 6, 2025. Interested bidders must meet specific eligibility criteria, including valid electrical licenses, GST registration, E.P.F. registration, and non-blacklisting affidavits. Download the detailed tender documents and submit your bid through the official e-Procurement portal to participate in this lucrative water infrastructure project.

The scope of work includes:

• Operation & Maintenance of SCF Pump Sets and associated mechanical and electrical accessories at specified water sources.
• Repairing and servicing of pump sets to ensure optimal performance.
• Co-ordination of Mechanical and Electrical components for seamless functioning.
• Monitoring and reporting on system performance.

The process involves:

1. Initial assessment of existing pump sets and accessories.
2. Routine maintenance as per manufacturer guidelines.
3. Troubleshooting and repairs for any identified faults.
4. Replacement of worn-out parts with approved spares.
5. Final testing and commissioning post-repair.

Deliverables include:

Item	Specification
Pump Sets	Submersible Centrifugal Pumps
Accessories	Mechanical and Electrical components
Maintenance Reports	Regular and detailed
Repair Records	Complete documentation

The work must adhere to the technical standards specified in the tender documents, ensuring compliance with safety and quality norms.

✓ Must have a valid Electrical License issued by the appropriate authority.
✓ Must possess valid E.P.F. registration.
✓ Must provide GST Registration Certificate and PAN Card copy.
✓ Must hold electrical registration in appropriate classes with the Road and Building Department, Government of Gujarat (minimum E-1 Class).
✓ Must submit an Affidavit confirming non-blacklisting on a Rs.300 stamp paper.
✓ Must submit all required documents for the preliminary and technical stages as specified.

Financial Criteria	Minimum Turnover	INR 15 Lakhs
Experience	Completed at least 2 similar projects in the last 3 years
Certification	Valid electrical license and registration

**Note:** Bidders failing to meet these criteria will be disqualified from the bidding process.

The technical specifications include:

Parameter	Requirement
Pump Type	Submersible Centrifugal Pump
Power Supply	415V, 3-phase, 50Hz
Capacity	As per Schedule B specifications
Accessories	Mechanical coupling, electrical wiring, control panels
Maintenance Interval	Monthly and as needed

Bidders must demonstrate technical compliance by submitting detailed specifications and test reports as part of their technical bid. The process involves initial technical evaluation followed by site inspections if necessary.

The estimated project cost is INR 38,44,032.00. The financial bid should include:

Cost Component	Amount (INR)
Total Estimated Cost	38,44,032
Bid Validity	180 days from bid opening
Payment Terms	100% after completion and acceptance

Bidders must submit a security deposit (EMD) of INR 38,500 along with their bid. Payment schedules will be as per the terms specified in the tender documents, with milestones aligned to project progress.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Submit bid security (EMD) and tender fee before the deadline.
3. Attend pre-bid meeting if scheduled.
4. Upload technical and financial bids in the prescribed formats.
5. Bid evaluation by the authorities.
6. Bid opening scheduled on the specified dates.
7. Award of contract to the successful bidder.

Timeline	Date & Time
Bid Submission Start	21-05-2025 13:30
Bid Submission End	06-06-2025 18:00
Technical Evaluation	10-06-2025 11:15
Commercial Evaluation	10-06-2025 12:00

**Important:** All bids must be submitted electronically via the official portal before the closing date. Physical submissions are not accepted.

Bids will be evaluated based on:

• Technical competence (40%)
• Financial offer (30%)
• Experience and past performance (20%)
• Compliance with eligibility criteria (10%)

Criteria	Max Score	Minimum Threshold
Technical Score	40	30
Financial Score	30	N/A
Experience	20	N/A
Eligibility	10	Must meet all eligibility criteria

Bidders must achieve a minimum overall score of 60% to qualify for award consideration.

Date	Event	Details
21-05-2025	Bid Start	Bid submission opens
06-06-2025	Bid End	Last date for bid submission
10-06-2025	Technical Evaluation	Evaluation of technical bids
10-06-2025	Commercial Evaluation	Evaluation of financial bids
15-06-2025	Award Notification	Expected date of contract award

**Note:** All dates are tentative and subject to change; bidders are advised to monitor official notifications.

For queries and assistance, contact:

Name	Designation	Contact Details
**Executive Engineer**	P. H. Mechanical Division, Junagadh	Phone: 02852622331
**Tender Helpdesk**	Gujarat Water Supply and Sewerage Board	Email: nprocure@ncode.in

Bidders can also visit the official tender portal for further information and updates.

All participating bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)Code Solutions, Ahmedabad. Detailed tender documents, including scope, terms, and conditions, are available for download from the official portal. Ensure all documents are correctly uploaded and conform to specified formats. Late or incomplete submissions will be rejected. Bidders must adhere strictly to the guidelines provided to avoid disqualification. The tender process emphasizes transparency, fairness, and compliance with government procurement norms.