Government Tender for Maintenance of Gardens at Officers Bungalows & Public Spaces in Gandhinagar

This government tender invites qualified contractors to undertake maintenance of gardens located within the premises of officers' bungalows (1-28 Nos), Annexy Circuit House, Old Circuit House, D-Block, Vishram Gruh, and the New Mental Nursery at Sahibaug, Ahmedabad. The project aims to enhance the aesthetic appeal and upkeep of key government residential and public spaces. The scope includes comprehensive garden maintenance services, ensuring lush greenery, proper irrigation, and cleanliness. The tender is issued by the Parks and Gardens Department of Gandhinagar, emphasizing transparency and quality standards. Bidders must meet specific eligibility criteria, including relevant experience, financial stability, and valid registration certificates. The estimated project cost is approximately Rs. 71.42 Lacs, with a completion period of 12 months. The tender process is open, with detailed guidelines provided for submission, evaluation, and award. This opportunity is ideal for experienced landscaping and horticulture companies seeking government contracts in Gujarat.

The selected contractor will be responsible for the following tasks:

• Maintenance of existing gardens and green spaces in specified locations.
• Regular watering, pruning, and trimming of plants and trees.
• Fertilization and pest control to ensure healthy growth.
• Lawn mowing and landscaping as per specified standards.
• Cleaning and removal of debris from garden areas.
• Monitoring and reporting on garden conditions.

The process involves:

1. Site assessment and understanding of existing landscape conditions.
2. Preparation of a detailed maintenance plan for approval.
3. Execution of maintenance activities as per approved plan.
4. Regular inspections and quality checks.
5. Documentation and reporting to the department.

Specifications include:

Parameter	Requirement
Completion Period	12 months
Estimated Cost	Rs. 71,42,460
Work Category	Miscellaneous Works
Location	Gandhinagar, Ahmedabad

The contractor must adhere to all safety and environmental guidelines, ensuring sustainable practices throughout the project.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration in the D-Class or above category from R and B Department or Irrigation Department.
• ✓ Should provide a Demand Draft of Rs. 2400/- as tender fee, purchased from a nationalized or scheduled bank.
• ✓ Earnest Money Deposit (EMD) of Rs. 71,500/- in the form of FDR or bank guarantee, valid for at least 165 days.
• ✓ Demonstrate financial stability with an annual turnover exceeding Rs. 71.42 Lacs in any of the last five financial years (2020-21 to 2024-25).
• ✓ Proven experience in executing similar government or semi-government projects with a minimum completion cost of Rs. 28.57 Lacs.
• ✓ Submit valid GST registration, Permanent Account Number (PAN), E.P.F., and E.S.I.C. certificates.

Qualification	Details
Registration	D-Class or above from R and B or Irrigation Dept
Financial	Turnover > Rs. 71.42 Lacs (last 5 years)
Experience	Similar work with minimum Rs. 28.57 Lacs
Documents	Tender fee, EMD, registration, financial statements, experience certificates, PAN, GST, E.P.F., E.S.I.C.

Failure to meet these criteria will disqualify the bidder from participating in the tender process.

The technical requirements include:

• Use of environmentally sustainable gardening practices.
• Equipment must meet safety standards and be suitable for urban landscaping.
• Plants and materials should be sourced from certified nurseries.
• Maintenance procedures must comply with local environmental regulations.

Technical parameters:

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• Watering systems: Drip irrigation, sprinklers
• Fertilizers: Organic and inorganic options
• Pest control: Eco-friendly solutions
• Equipment: Lawn mowers, pruning tools, blowers

Sequential process:

1. Conduct initial site survey.
2. Prepare a detailed maintenance schedule.
3. Implement the schedule with trained personnel.
4. Conduct periodic inspections and quality checks.
5. Submit progress reports as per schedule.

The contractor must ensure all technical activities are documented and conform to the specified standards.

The estimated project cost is Rs. 71,42,460, covering all maintenance activities. Payments will be made in installments based on milestones achieved, with the final payment after successful completion and acceptance. The breakdown is as follows:

Cost Component	Amount (Rs.)
Initial mobilization	Rs. 14,28,492
Monthly maintenance	Rs. 4,76,165 (for 12 months)
Contingency & miscellaneous	Rs. 1,42,460

Payment terms: - 10% advance at contract signing. - 40% after 4 months. - 30% after 8 months. - Remaining 20% upon project completion.

All payments are subject to submission of satisfactory progress reports and compliance with contractual obligations.

Interested bidders must follow these steps:

1. Download the tender documents from the official portal.
2. Pay the tender fee of Rs. 2400/- via Demand Draft.
3. Submit the EMD of Rs. 71,500/- in the prescribed format.
4. Upload all required documents and certificates online before the deadline.
5. Attend the pre-bid meeting if scheduled.
6. Submit your bid within the stipulated timeline.

The bid submission deadline is 27-05-2025 at 4:00 PM. Bidders must ensure all documents are correctly uploaded and complete. The evaluation will be conducted on 27-05-2025 at 4:05 PM, and the successful bidder will be notified accordingly.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence	50%
Financial proposal	30%
Past experience	20%

Minimum qualifying marks for technical evaluation are **60%**. Bidders must score above this threshold to qualify for financial evaluation. Factors considered include: - Experience in similar projects - Financial stability - Compliance with eligibility criteria - Quality of proposed work plan

The highest scoring bid will be awarded the contract, subject to compliance with all terms and conditions.

Date	Event	Details
07-05-2025	Bid Submission Start	Bidders can begin submitting bids online
27-05-2025	Bid Submission End	Last date for bid submission at 4:00 PM
27-05-2025	Bid Opening	Bids will be opened at 4:05 PM
27-05-2025	Evaluation & Award	Evaluation to be completed by 4:10 PM

**Critical Dates:** Bidders must submit all documents before the deadline to avoid disqualification.

For queries and assistance, bidders can contact:

Department: Parks and Gardens Department, Gandhinagar
Address: Director, Parks and Garden Organization, 3rd Floor, Nirman Bhavan, Sector No.10/A, Gandhinagar 382010
Email: dir-garden@gujarat.gov.in
Phone: N/A

Contact Person	Role	Email	Phone
Director, Parks & Gardens	Contact Point	dir-garden@gujarat.gov.in	N/A

Bidders are encouraged to seek clarifications before the deadline.

All interested bidders must review the detailed tender documents available for download. The tender process emphasizes transparency and adherence to government procurement norms. Bidders are advised to attend the free vendor training sessions organized every Saturday at (n)Code Solutions, Ahmedabad, to familiarize themselves with the online bidding procedures. Ensure all eligibility and technical criteria are met to avoid disqualification. The department reserves the right to accept or reject any bid without assigning reasons. For further assistance, contact the support team at (n)Code Solutions.