Tender for Two-Year Maintenance Contract of Gardens & Parks in Rajkot West Zone

This government tender invites qualified contractors to participate in a Two-Year Contract for the maintenance of gardens, senior citizen parks, and children parks within the West Zone of Rajkot. The project aims to enhance urban green spaces, ensuring cleanliness, safety, and aesthetic appeal for residents and visitors. The scope includes routine landscaping, upkeep of park facilities, and compliance with municipal standards. The estimated project cost is approximately INR 1.19 Crores, with a completion period of 24 months. Bidders must submit their proposals through the official nProcure portal, adhering to specified technical and financial criteria. The tender process involves technical and price bid evaluations, with key dates scheduled for bid submission, technical evaluation, and final award. This opportunity is ideal for experienced landscaping and maintenance firms seeking to contribute to urban development and community well-being in Rajkot.

The selected contractor will be responsible for comprehensive maintenance of designated parks and gardens in the West Zone of Rajkot Municipal Corporation. Key deliverables include:

• Regular mowing, pruning, and watering of plants and lawns
• Upkeep and repair of park furniture, lighting, and play equipment
• Waste collection and disposal
• Pest control and fertilization
• Ensuring safety and cleanliness standards are met consistently

The process involves:

1. Initial site assessment and preparation
2. Implementation of maintenance schedules
3. Routine inspections and quality checks
4. Submission of progress reports
5. Final completion and handover

Specifications include:

Parameter	Requirement
Maintenance Frequency	Weekly and monthly as per schedule
Equipment	Use of eco-friendly tools and machinery
Safety Standards	Compliant with municipal safety norms
Reporting	Monthly reports and incident logs

The contractor must ensure all work aligns with municipal guidelines and environmental standards.

• ✓ Must have valid GST, PF, ESIC, and Professional Tax registration certificates.
• ✓ Experience in landscaping, park maintenance, or related civil works for a minimum of 3 years.
• ✓ Demonstrable financial stability with an average annual turnover of at least INR 3.5 million over the last 3 years.
• ✓ Submit a non-blacklisted bond and relevant experience certificates.
• ✓ Provide tender fee DD of INR 4,500 and EMD of INR 118,000.
• ✓ Must have valid digital signature certificate for online bid submission.

Qualification	Minimum Requirement
Experience	3+ years in similar projects
Financial Turnover	INR 3.5 million/year
Registration	GST, PF, ESIC, Professional Tax
Certification	Experience and technical certificates
Legal Status	Not blacklisted or debarred

Bidders must comply with all eligibility criteria to qualify for the tender process.

The project requires use of durable, eco-friendly landscaping equipment capable of maintaining large green spaces efficiently. Technical parameters include:

Specification	Details
Equipment Type	Lawn mowers, trimmers, watering systems
Power Source	Electric or battery-operated
Capacity	Suitable for large parks (minimum 5000 sq.m)
Safety Features	Emergency stop, safety guards

Procedures involve: - Conducting site surveys - Preparing maintenance schedules - Deploying trained personnel - Monitoring work quality - Conducting periodic inspections - Reporting compliance with technical standards

The estimated project cost is INR 1,189,000.00. The financial bid should be submitted as a percentage rate for garden maintenance services. The bid breakdown includes:

Cost Component	Amount
Service Rate	To be quoted by bidders
Total Estimated Cost	INR 11,89,000

Payment will be made in installments based on milestones, with the final payment after project completion and approval. Bidders must ensure their financial proposals are competitive and compliant with tender guidelines.

The bidding process involves two main stages: Technical Bid and Price Bid. Bidders must submit all required documents online via the nProcure portal. The technical evaluation will be conducted on 13-06-2025 at 11:00 AM, followed by the price bid evaluation on 16-06-2025 at 12:00 PM. To participate:

1. Register on the nProcure portal.
2. Download tender documents.
3. Submit technical documents and bid fee by the deadline.
4. Attend technical evaluation if required.
5. Submit financial bid after technical approval.

Key dates:

Event	Date	Details
Bid Submission Start	23-05-2025	From 00:00 hours
Bid Submission End	09-06-2025	Until 18:00 hours
Technical Evaluation	13-06-2025	11:00 AM
Price Bid Opening	16-06-2025	12:00 PM

Ensure compliance with all submission procedures and deadlines.

Bids will be evaluated based on technical competence and financial competitiveness. The scoring criteria are:

Criteria	Max Marks	Weightage
Technical Experience	40	40%
Financial Offer	30	30%
Past Performance & References	20	20%
Compliance & Certification	10	10%

Minimum qualifying marks are 70%. Bidders must meet all eligibility and technical standards to qualify for financial evaluation.

Date	Event	Details
23-05-2025	Bid Start Date	Bidding opens at midnight
09-06-2025	Bid Submission Deadline	Last date for submission at 6 PM
13-06-2025	Technical Evaluation	Scheduled at 11:00 AM
16-06-2025	Price Bid Opening	Scheduled at 12:00 PM
20-06-2025	Award Notification	Expected date for contract award

All deadlines are strict; late submissions will not be entertained.

For queries and support, contact:

Rajkot Municipal Corporation

• Contact Person: Director (P&G)
• Phone: 9624075387
• Address: Garden Branch, Room No. 1-B, 2nd floor, Central Zone, Rajkot Municipal Corporation, Dr Ambedkar Bhavan, Dhebar Road, Rajkot-360001
• Email: nprocure@ncode.in

Support is available during working hours for clarifications and registration assistance.

Bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad. All participants must have valid digital certificates for online bidding. The tender document can be downloaded free of cost from the official portal. Ensure all required documents are submitted in the prescribed format to avoid disqualification. This tender aligns with urban development initiatives aimed at improving public parks and community spaces in Rajkot, offering a significant opportunity for experienced landscaping firms to contribute to city beautification and residents' quality of life.