Tender for Supply of BTU Meters for Residential Units in GIFT City, Gujarat

This government tender invites qualified suppliers to provide BTU meters for residential units within the DTA area of GIFT City, Gandhinagar, Gujarat. The project aims to enhance energy measurement and management in high-end residential complexes. The tender is issued by Gujarat International Finance Tec-City Company Limited, a key player in infrastructure development in Gujarat. The scope includes the supply, installation, and commissioning of BTU meters, ensuring compliance with technical standards and quality benchmarks. The project duration is 12 months, with a total estimated cost of approximately ₹1.24 crore. Bidders must meet eligibility criteria, including submission of tender fee and earnest money deposit (EMD). The tender process involves multiple stages: preliminary, technical, and commercial, with specific submission deadlines. This opportunity is ideal for manufacturers and suppliers specializing in energy meters, smart metering solutions, and infrastructure equipment for government and private sector projects. The tender offers a significant business opportunity in the infrastructure and energy management sector in Gujarat.

The selected vendor will be responsible for the comprehensive supply of BTU meters suitable for residential units in the DTA area of GIFT City. The scope includes:

• Supply of BTU meters meeting technical specifications
• Installation and commissioning at designated residential locations
• Ensuring compliance with technical standards specified in tender documents
• Providing after-sales support and maintenance for a specified warranty period

The process involves:

1. Preparation of supply plan and procurement of materials
2. Delivery of meters to specified locations within GIFT City
3. Installation and calibration of meters as per technical guidelines
4. Testing and commissioning to ensure operational efficiency
5. Handover and documentation submission

The technical specifications include accuracy standards, durability, and compatibility with existing infrastructure. The vendor must adhere to safety and quality standards outlined in the tender documents, available for download here.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration and licenses for manufacturing or supplying energy meters.
• ✓ Must submit a scan copy of the tender fee payment receipt of ₹10,000.
• ✓ Must provide EMD of ₹2,50,000 through eligible payment modes.
• ✓ Must have prior experience in supplying energy meters or similar infrastructure equipment for government or private projects.
• ✓ Financially sound with average annual turnover of at least ₹1 crore over the last 3 years.
• ✓ Must submit relevant technical certifications and quality assurance documents.

Qualification Criteria	Minimum Requirement
Annual Turnover	₹1 crore
Experience	3+ years in energy meters
Certification	ISO 9001 or equivalent
Financial Stability	Audited financial statements

**Note:** All documents must be valid, clear, and submitted before the deadline.

The BTU meters must conform to the following technical parameters:

Specification	Details
Measurement Range	0-1000 BTU/hr
Accuracy	±2% of reading
Power Supply	230V AC, 50Hz
Connectivity	Wireless or wired options
Operating Temperature	-10°C to 50°C
Durability	Minimum 10 years lifespan

The installation process involves:

• Step 1: Site assessment and planning
• Step 2: Delivery and storage of meters
• Step 3: Installation at designated points
• Step 4: Calibration and testing
• Step 5: Final approval and documentation

All technical procedures must adhere to the standards specified in the tender document, available for download online.

The total estimated project cost is approximately ₹1,242,8600.00. Payment shall be made as per the following schedule:

Payment Stage	Percentage of Total Cost	Conditions
Upon contract signing	10%	After submission of performance bank guarantee
Delivery completion	50%	After successful installation and testing
Final acceptance	40%	Post final inspection and approval

Bidders must submit a detailed financial proposal, including unit prices, taxes, and any applicable charges. The contract will be fixed-rate, and payments will be processed within 30 days of invoice submission and approval.

The bidding process involves the following steps:

1. Download and review tender documents from the official portal
2. Attend the pre-bid meeting (if scheduled)
3. Prepare and submit technical and financial bids online before the deadline
4. Bid submission deadline is 19th June 2025 at 3:00 PM
5. Bid opening will be conducted publicly at the specified authority

The timelines are as follows:

Event	Date & Time
Bid submission start date	21st May 2025, 1:00 PM
Bid submission end date	19th June 2025, 3:00 PM
Bid opening	20th June 2025, 3:30 PM

All bids must be submitted electronically via the official portal. Late submissions will not be entertained.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance and quality	50%
Price competitiveness	30%
Past experience and credentials	10%
Delivery schedule adherence	10%

**Minimum qualifying marks:** - Technical score of at least 70% - Complete submission of all required documents

The highest scoring bid, meeting all criteria, will be awarded the contract. Evaluation factors include quality standards, cost, experience, and delivery timelines.

Date	Event	Details
21-05-2025	Bid start date	Bidders can begin submitting bids online
18-06-2025	Document download deadline	Last date to download tender documents
19-06-2025	Bid submission deadline	3:00 PM, bids must be submitted
20-06-2025	Bid opening	3:30 PM, at the specified venue
**20-06-2025**	Evaluation date	Technical and preliminary evaluation
**20-06-2025**	Technical evaluation	Final technical assessment

All deadlines are strict and non-negotiable.

For queries and support, contact:

Gujarat International Finance Tec-City Company Limited

• Address: EPS - Building no. 49A, Block 49, Zone 04, Gyan Marg, GIFT City, Gandhinagar – 382050
• Phone: 7961708300
• Email: contract@giftgujarat.in

Support for online bidding and technical assistance can be obtained from the (n)Code Solutions support team:

• Address: GNFC Infotower, S.G. Road, Ahmedabad
• Phone: +91-79-40007517, 40007514, 40007515
• Email: nprocure@ncode.in
• Toll-Free: 73590 21663

Participants are encouraged to attend the free vendor training sessions organized every Saturday from 4:00 to 5:00 P.M. at (n)Code Solutions, Ahmedabad. All bidders must procure a valid Digital Certificate as per the Information Technology Act-2000 for signing electronic bids. Detailed terms and conditions are outlined in the tender documents, which are available for download online. Bidders should review all instructions carefully to ensure compliance and successful submission.