Tender Title: High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System (V2)
Reference Number: GEM/2025/B/6138659
Issuing Authority/Department: Urban Development & Housing Department Bihar
Overview
The Urban Development & Housing Department Bihar invites bids for the supply and installation of High Mast Lighting Octagonal Towers equipped with advanced LED Flood Lighting Systems. This tender aims to provide effective and reliable lighting solutions for small areas, enhancing safety and visibility. The total quantity required for this initiative is 100 units.
Scope of Work and Objectives
The primary objective of this tender is to ensure the installation of efficient high mast lighting systems that are durable and environmentally friendly. The scope encompasses the following:
- Design and manufacture of high mast lighting towers.
- Installation of LED flood lighting systems.
- Maintenance and support services post-installation.
The winning bidder will provide a comprehensive solution that not only meets quality standards but also ensures an extended lifespan for the installed systems.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements which include being a registered entity with relevant certifications in electrical installations and LED lighting products. Furthermore, bidders should have a proven track record of executing similar projects in the past 3 years.
Technical Requirements
The bidders must adhere to strict technical specifications that include:
- Compliance with industry standards for LED lighting.
- High-quality materials for the construction of octagonal towers.
- Installation methodologies that ensure safety and durability.
It is imperative that the proposed designs and installations align with the existing infrastructure and urban aesthetics.
Financial Requirements
Bidders are required to submit financial documents supporting their capability to undertake the project. This includes:
- Bank statements.
- Financial balance sheets.
- Relevant tax compliance documents.
A detailed financial proposal must be included, outlining all costs associated with the delivery and installation.
Document Submission Details
Bids must be submitted electronically through the designated procurement portal. It is vital that all documents are correctly formatted and include:
- Technical proposal.
- Financial proposal.
- Eligibility and compliance documents.
Late submissions will not be entertained, and bidders are advised to submit all required documents well before the deadline.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Eligibility for these entities may lead to preferential treatment during the evaluation process, thereby promoting inclusive economic development.
Evaluation Process
The evaluation process will assess both technical and financial proposals to ensure that bids meet the required standards. A multi-stage evaluation will be carried out, focusing on:
- Technical capabilities.
- Financial viability.
- Compliance with specifications and requirements.
Only those bids that meet the technical criteria will be considered in the financial evaluation phase.
Delivery Locations
The lighting installations are to be conducted in designated small areas under the jurisdiction of Urban Development & Housing Department Bihar. Specific locations will be communicated to the selected bidder upon award.
Contact Information
For further inquiries or clarifications regarding this tender, bidders are encouraged to reach out to the tendering authority through the official procurement channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant certifications in electrical installations and LED lighting products. Bidders should demonstrate experience in similar projects undertaken within the last three years to ensure capacity to perform.
Bidders must submit a comprehensive set of documents including the technical proposal, financial proposal, and eligibility compliance documents which reference the specifications of the high mast lighting systems and their sourcing capabilities. Proper formatting is essential.
The financial requirements necessitate that bidders provide bank statements, financial balance sheets, and relevant tax compliance documents. A detailed financial proposal must clearly outline all projected costs and expenses associated with the project.
The evaluation process is structured into two phases: technical assessment and financial evaluation. Only bids that meet the technical specifications will be considered for financial review. This ensures a thorough vetting of capabilities before financial standings are assessed.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may receive preferential treatment in the evaluation process to promote their participation and contribute to local economic growth. Compliance with Make in India policies is encouraged, fostering local content engagement.
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