High Mast Lighting Tower Installation and Maintenance Tender - GEM/2025/B/6147423
The Urban Development & Housing Department Bihar is inviting bids for the procurement and installation of High Mast Lighting Towers equipped with LED Flood Lighting Systems under tender reference number GEM/2025/B/6147423. This project aims to enhance the illumination of large outdoor areas, ensuring safety and security in public spaces.
Scope of Work and Objectives
The primary objective of this tender is to supply and install 25 High Mast Lighting Towers that provide efficient and powerful lighting for extensive outdoor spaces. The scope includes:
- Manufacturing and supply of high mast lighting towers.
- Installation of LED flood lighting systems on each tower.
- Maintenance services for a specified duration post-installation.
The successful bidder will be required to ensure that all systems are operational and meet the technical specifications outlined in the tender documentation.
Eligibility Criteria
To qualify for participation in this tender, bidders must adhere to the following eligibility requirements:
- Must be a registered entity with appropriate legal status.
- Previous experience in the supply and installation of similar lighting systems.
- Compliance with local statutory requirements and certifications.
Technical Requirements
Bidders are expected to meet the following technical specifications for high mast lighting towers:
- Towers must have a minimum height to ensure adequate coverage.
- Lighting systems must be energy-efficient, using LED technology.
- The installation must comply with safety and quality standards as set by relevant authorities.
Financial Requirements
Bidders must provide evidence of financial stability, which may include:
- Recent financial statements.
- Details of any Earnest Money Deposit (EMD) as specified in tender conditions.
- Proof of past successful projects in a similar financial bracket.
Document Submission Details
All submissions must include:
- Technical and financial bids in separate envelopes.
- Required certificates, including but not limited to registration documents, quality compliance, and previous project completion certificates.
Submissions must be made electronically through the designated portal or as directed by the issuing authority.
Special Provisions
The tender has specific provisions intended to benefit Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation through reduced financial requirements and simplified documentation.
Evaluation Process
The evaluation of bids will be based on a dual mechanism comprising:
- Compliance with technical specifications.
- Financial viability and competitiveness of the bid prices.
The authorities will meticulously review all submissions to ensure alignment with the project objectives.
Delivery Locations
The successful bidder will be required to deliver and install the lighting towers across specified locations designated by the Urban Development & Housing Department Bihar, ensuring accessibility and compliance with local regulations.
Contact Information
For further inquiries or clarifications, interested parties may contact the Urban Development & Housing Department Bihar through the official channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in the supply and installation of high mast lighting systems, and compliance with local laws and regulations. Bidders must submit necessary documentation to prove their legal status and previous project experiences.
Bidders must provide certificates that confirm their registration, compliance with quality standards, and any other pertinent certifications related to electrical and lighting installations. These may include ISO certifications, safety compliance documents, and prior project completion certificates.
To register for the tender, interested bidders need to fill out the prescribed registration forms available on the designated portal. It is crucial to submit all supporting documents and ensure compliance with the eligibility criteria outlined in the tender documentation.
The preferred document formats typically include PDF and JPEG for scanned copies of supporting documents. Bidders should ensure that all documents are legible and correctly formatted as specified in the tender guidelines.
Bidders are required to provide an Earnest Money Deposit (EMD) as part of their submission. Additionally, performance security will be mandated post-award, which usually amounts to a percentage of the total contract value, ensuring commitment to the project requirements. Payment terms will be detailed within the tender documentation.
This tender serves as an opportunity for registered entities to contribute to urban development and improvement of public lighting infrastructure. Bidders are encouraged to review all guidelines thoroughly and submit their bids accordingly.
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