Tender Title: High Mast Lighting Tower for Large Area with LED Flood Lighting System
Reference Number: GEM/2025/B/6153030
Issuing Authority/Department: Urban Development & Housing Department, Bihar
The High Mast Lighting Tower for Large Area with LED Flood Lighting System tender aims to procure and install cutting-edge lighting infrastructure that focuses on enhancing urban illumination efficiency and safety. This tender is designed to cater to areas requiring comprehensive lighting solutions, targeting both functionality and sustainability.
Scope of Work and Objectives
The core objective of this tender is to supply and install high mast lighting towers equipped with LED flood lighting systems across designated urban locations. This initiative prioritizes energy efficiency, reduced maintenance costs, and augmented visibility for various public spaces. The successful bidder will be required to deliver a total of 10 lighting units along with installation services.
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- Be a registered entity with relevant experience in the supply and installation of lighting systems.
- Possess a valid GST registration.
- Demonstrate financial capability via relevant financial statements.
Technical Requirements
The technical requirements entail the supply of high-quality materials certified to meet recognized standards. Bidders must propose LED floodlight specifications that optimize energy consumption while ensuring adequate illumination levels suitable for outdoor environments.
Financial Requirements
All bidders are required to submit a comprehensive financial proposal detailing pricing structures, including unit costs, installation charges, and any other applicable fees. An Earnest Money Deposit (EMD) may be required as part of the financial proposal, with specifics outlined in the procurement documents.
Document Submission Details
Bids must be submitted through the designated electronic procurement platform. All documents, including technical and financial proposals, must adhere to specified formatting guidelines, ensuring complete and compliant submissions.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering them an advantageous platform to showcase their capabilities. Compliance with 'Make in India' policies and local sourcing is strongly advised, enhancing local economic contribution.
Evaluation Process
The evaluation process will assess bids based on criteria encompassing compliance with technical specifications, financial viability, and performance history. An emphasis will be placed on meeting both quality standards and compliance requirements, promoting a fair selection process for bidders.
Delivery Locations
Successful bidders will be informed of the specific delivery locations upon contract award, with all installations to be completed in accordance with the project timeline stipulated in the final contract.
Contact Information
For any inquiries related to this tender, please reach out to the Urban Development & Housing Department, Bihar. Specific contact channels will be provided upon initial communication or indicated in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with experience in the procurement and installation of lighting systems. Bidders must hold valid GST registration and demonstrate financial capability through relevant documents. It is crucial that all participating companies meet the predefined standards to ensure reliability and quality in the project execution.
Bidders must provide valid registration certificates, including GST registration, along with any relevant industry certifications that validate their competency in handling high-quality lighting systems. Submissions must include proof of prior successful implementations and compliance with safety and quality standards in product manufacturing and installation.
To register for submitting bids for the High Mast Lighting Tower tender, interested entities must create an account on the designated electronic procurement platform. Upon registration, detailed guidance on uploading required documents and submitting proposals will be available. Bidders must follow all outlined instructions to ensure a valid submission.
Payment terms will be outlined in the bid contract, generally structured to include an upfront payment upon delivery, followed by subsequent payments upon successful installation and commissioning of the lighting systems. Adherence to these terms is crucial for project financing and smooth execution.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender, enjoying specific provisions designed to enhance their chances of successful bidding. These provisions may include reduced financial requirements, favorable evaluation criteria, and assistance in understanding the compliance with ‘Make in India’ policies, thereby strengthening local businesses and innovation.
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