Tender Title: Drinking Water ATM / Water Vending Machine (Version 2)
Tender Reference Number: GEM/2025/B/6147960
Issuing Authority: Urban Development & Housing Department Bihar
Scope of Work and Objectives
The objective of this tender is to procure Drinking Water ATMs or Water Vending Machines for the state of Bihar. The machines should provide clean and safe drinking water to the public, thereby promoting health and hygiene among the residents. This initiative aims to enhance access to potable water and support sustainable practices in urban areas.
The successful bidder will be responsible for the supply, installation, and maintenance of a total of 7 units of water vending machines. The machines must meet specific operational and technical standards to ensure they function efficiently over a long period.
Eligibility Criteria
Eligible bidders must be registered entities capable of supplying the specified equipment. They should possess a valid registration with relevant authorities and comply with local governance and procurement regulations. Bidders must demonstrate past experience in the delivery of similar projects to qualify, ensuring they have the capacity and reliability necessary for successful implementation.
Technical Requirements
The technical specifications for the water vending machines include:
- Capacity to dispense clean drinking water securely and efficiently
- Compliance with national quality standards for drinking water
- Energy-efficient operation to minimize environmental impact
- User-friendly interface for public accessibility
- Maintenance guidelines for optimal performance
Financial Requirements
Bidders are required to demonstrate financial stability and capacity to support the project, which includes providing documentation that indicates their financial health. This may include audited financial statements, tax returns, and bank statements. Depending on the total project cost, bidders may need to provide an Earnest Money Deposit (EMD) as part of their submission, the details of which will be specified in the tender documents.
Document Submission Details
All relevant documents must be submitted electronically through the designated tender submission platform. Bidders are expected to include:
- A duly filled bid application form
- Relevant technical and financial documentation
- Compliance certificates and other necessary attestations
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. Such entities may receive benefits and preferential treatment under local procurement policies aimed at promoting domestic industries.
Evaluation Process
Submissions will undergo a thorough evaluation process based on technical and financial criteria. Bids will be assessed for compliance with specifications, budget, and timelines. Bidders demonstrating a commitment to quality standards and local content will be given higher evaluation scores.
Delivery Locations
The water vending machines are to be delivered and installed in designated urban areas across Bihar as specified by the Urban Development & Housing Department.
Contact Information
For further information regarding the tender, interested parties can reach out to the Urban Development & Housing Department Bihar through the official communication channels mentioned in the tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity equipped to supply water vending machines, possessing valid operational licenses, and demonstrating experience in similar projects. Bidders must also comply with local governance and procurement regulations to ensure eligibility.
Bidders must provide essential documents such as supplier registration certificates, GST registration, and compliance certificates pertaining to quality standards for drinking water. Additionally, technical compliance documents should be included to validate the machinery’s adherence to regulations.
To register, bidders must visit the tender submission platform, create an account (if not already present), and fill in the necessary details. It is crucial to prepare all prerequisite documents for upload during the registration process, facilitating a seamless application.
The accepted document formats typically include PDF for textual documents, JPEG or PNG for images, and Excel for financial data. It is essential to ensure that all documents are clear and legible, adhering to any file size restrictions provided in the tender guidelines.
The winning bidder is required to provide a performance security that may range from 5% to 10% of the contract value. This security ensures adherence to the terms of the contract, emphasizing quality, timely delivery, and installation of the water vending machines as per stipulated agreements.
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