Tender Title: Custom Bid for Services - GIS & Physical Household Survey, Vivrani Preparation, Software Development

Tender Reference Number: GEM/2025/B/6153482

Issuing Authority/Department: Urban Development and Environment Department

The Urban Development and Environment Department is issuing this tender to secure services related to Geographic Information Systems (GIS) and Physical Household Surveys. The project encompasses the preparation of Vivrani documents, software development, and the electronic entry of data for approximately 11,000 households under the e-Nagarpalika initiative. The overall objective is to enhance the local government's data handling capabilities and improve community engagement through accurate and accessible information.

Scope of Work and Objectives

This project requires the extensive execution of GIS and household surveys that will lead to:

• The systematic collection of spatial and demographic data.
• Development of software solutions to manage and analyze the data collected efficiently.
• Fabrication of accurate Vivrani documents for the households surveyed.
• Ensuring compliance with the specifications and requirements of the e-Nagarpalika data entry standards.

Eligibility Criteria

To qualify for this tender, bidders must:

• Be registered entities with a valid GST registration.
• Have a proven track record in providing similar services within the last three years.
• Demonstrate financial stability with recent audited financial statements.

Technical Requirements

Bidders must ensure their proposals meet the following technical specifications:

• Proficiency in GIS tools and software capabilities.
• Experience in database management and software development tailored towards public service functionalities.
• Ability to employ modern techniques in conducting comprehensive household surveys.

Financial Requirements

Bidders are required to provide:

• A detailed financial proposal outlining the costs associated with the services.
• Evidence of capability to manage the financial aspects of the project, including an Earnest Money Deposit (EMD) as stipulated in the tender guidelines.

Document Submission Details

Bidders must submit their comprehensive proposals via the specified submission platform by the deadline outlined in the tender documentation. Documents must be in standard formats such as PDF, ensuring all requisite information has been included for complete assessments.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, offering special provisions to support their involvement in government projects. These benefits may include rebates in evaluation processes and reduced eligibility requirements.

Evaluation Process

The evaluation of the submitted proposals will focus on:

• Compliance with the technical requirements specified.
• Financial competitiveness and sustainability.
• Efficiency and effectiveness of proposed methodologies for project execution.

Delivery Locations

Services will be delivered across the designated regions within the jurisdiction of the Urban Development and Environment Department, covering all parts of the areas assigned for the survey.

Contact Information

For any inquiries regarding the tender specifications or submission process, interested bidders are encouraged to consult the official contact channels provided within the tender documentation.