Tender Title: High Mast Lighting Tower with LED Flood Lighting System
Reference Number: GEM/2025/B/6152723
Issuing Authority: Urban Development and Housing Department
Scope of Work and Objectives
The Urban Development and Housing Department invites proposals for the supply and installation of High Mast Lighting Towers equipped with LED Flood Lighting Systems for large areas. This tender aims to enhance urban lighting infrastructure, ensuring improved safety and visibility in public spaces. The successful bidder will be responsible for providing all necessary equipment, installation services, and support to meet the specified objectives.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities under relevant statutes and comply with any additional qualifications mandated by the Urban Development and Housing Department. Special consideration will be given to bids from Micro, Small, and Medium Enterprises (MSEs) and startups, promoting their participation in the procurement process.
Technical Requirements
Bidders are required to submit detailed specifications of the High Mast Lighting Towers and accompanying LED Flood Lighting Systems. The lighting system must adhere to industry standards for energy efficiency, durability, and performance. Specific metrics including lumen output, height specifications for masts, and electrical load requirements will be part of the evaluation criteria.
Financial Requirements
Bidders must demonstrate financial viability, including necessary financial statements and proof of previous contracts related to similar projects. The submission should also include a specified Earnest Money Deposit (EMD) as per departmental guidelines.
Document Submission Details
All bids must be submitted electronically through the designated online platform. Bidders must ensure all required documents, including technical details, financial statements, and compliance certifications, are included in the submission. Late or incomplete submissions will not be considered.
Special Provisions
This tender supports inclusivity in procurement by emphasizing benefits for MSEs and startups. Additionally, if applicable, bidders must comply with the ‘Make in India’ initiative and local content requirements formulated by the Government.
Evaluation Process
Bids will be evaluated based on technical compliance, financial feasibility, and adherence to the eligibility criteria. The evaluation will also consider the overall cost-effectiveness of the proposed solution. A two-stage evaluation process may be adopted, where technical proposals are assessed before financial bids are opened.
Delivery Locations
The delivered High Mast Lighting Towers are to be installed at specified urban locations identified by the Urban Development and Housing Department. Details of these locations will be provided upon confirmation of award.
Contact Information
For any inquiries regarding this tender, potential bidders are encouraged to reach out through the official communication channels provided on the bidding platform. Please ensure that all queries are raised before the submission deadline to facilitate timely responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity recognized under local business regulations. Bidders are encouraged to provide documentation validating their status. Meticulous adherence to the eligibility criteria is crucial for ensuring compliance with the tender regulations. Additionally, special provisions are in place to enhance participation from MSEs and startups, allowing them to compete effectively.
The technical specifications for the High Mast Lighting Towers must include detailed design parameters such as height, material robustness, and configuration of the LED Flood Lighting Systems. Furthermore, it is essential that products meet industry standards related to energy efficiency and safety to ensure performance reliability. Compliance with these standards will be a critical factor in the evaluation process.
The Earnest Money Deposit (EMD) is an essential part of the bidding process designed to ensure the commitment of bidders. Specific amounts will be determined by the Urban Development and Housing Department based on the project scale. This deposit is typically refundable upon final contract execution or non-award notifications.
The evaluation process will utilize a two-stage method, assessing both technical and financial criteria sequentially. Key timelines include submission deadline adherence and completion of the evaluation within a stipulated timeframe. Bidders will be notified of the results via the official platform after evaluations are completed.
Yes, this tender acknowledges the importance of promoting MSEs and offers specific advantages. These include relaxed eligibility criteria, support in accessing tender processes, and a robust framework encouraging local procurement participation in line with the government’s policies. This aims to empower smaller businesses and foster economic growth.
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