Urban Development and Town and Country Planning Department West Bengal Tender by Urban Development And Municipal Affairs Department (GEM/2025/B/6177943)
Fabricated Special Purpose Vehicle on Truck/Van
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Tender Title: Fabricated Special Purpose Vehicle on Truck/Van
Reference Number: GEM/2025/B/6177943
Issuing Authority: Urban Development and Town and Country Planning Department, West Bengal
The Urban Development and Town and Country Planning Department of West Bengal is inviting bids for the procurement of a Fabricated Special Purpose Vehicle mounted on a truck or van. This tender is issued to facilitate the acquisition of specialized vehicles designed to meet specific operational needs within urban development projects. This vehicle aims to enhance mobility and operational efficiency for urban functions.
Scope of Work and Objectives
The successful bidder will be responsible for delivering a fabricated special purpose vehicle that meets the predetermined specifications and quality standards. The vehicle must be capable of executing designated tasks efficiently and must be designed to comply with local regulations. Additionally, the contractor will be expected to provide post-delivery support, including maintenance and operational training for users. The primary objectives of this tender are to enhance transportation solutions for urban projects and improve service delivery.
Eligibility Criteria
Bidders must comply with the eligibility requirements outlined in the tender documents. Eligible entities include registered manufacturers or suppliers with the expertise to deliver specialized vehicles. It is imperative that all entities possess a valid registration with the relevant authorities. The evaluation will focus on the bidder's past performance, financial stability, and technical capability to meet project needs.
Technical Requirements
Bidders must demonstrate proficiency in the technical specifications required for the fabricated special purpose vehicle. These specifications include but are not limited to vehicle dimensions, load capacity, engine power, and safety features. Bidders are required to provide detailed technical documentation showcasing compliance with these specifications as part of their submission.
Financial Requirements
Bidders should provide a comprehensive financial proposal that details pricing structures, including any applicable taxes and warranties. All prices must be competitive and reflective of the project scope. Additionally, proof of financial stability must be included to ensure bidders can support project execution.
Document Submission Details
All required documents must be submitted through the designated electronic procurement portal. Bidders are encouraged to submit proposals that encompass all requested information while adhering to submission formats outlined in the tender documentation. Late submissions will not be entertained.
Special Provisions
This tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs), ensuring they have an equal opportunity to compete. Startups will also benefit from preferential considerations, fostering innovation and local entrepreneurship. Compliance with the 'Make in India' policy is highly encouraged.
Evaluation Process
Proposals will undergo a thorough evaluation process based on predefined criteria, assessing both technical and financial merits. The evaluation team will review submissions to ensure all requirements are met satisfactorily, favoring those which offer added value in terms of technical execution and innovative features.
Delivery Locations
Successful bidders will be required to deliver the fabricated special purpose vehicle to specified locations within the jurisdiction of the Urban Development Department, as outlined in the procurement documentation.
Contact Information
For queries regarding this tender, participants may reach out through the electronic procurement system. Specific contact details may be available within the tender documents, enabling bidders to seek clarification on submission requirements or technical specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant authority permits. Bidders must demonstrate past experience in supplying similar vehicles. Adequate financial resources should be evidenced through audits or bank statements. Compliance with local industry standards is also critical to qualify for bidding.
Bidders must submit certificates of incorporation, GST registration, and relevant quality assurance certifications, such as ISO standards. Additionally, a certificate of experience in the procurement of similar vehicles is necessary, showcasing the entity’s capability to execute the project efficiently.
The technical specifications detailed in the tender documents outline requirements such as vehicle dimensions, load capacities, engine specifications, safety and compliance features, and operational characteristics. Bidders must ensure all vehicles meet these specifications and offer any necessary customizations as per project needs.
The payment terms typically include an initial advance upon contract signing, followed by milestone payments subject to the delivery and acceptance of the vehicle. Final payment will be made after successful project completion and submission of satisfactory performance documentation. Bidders should provide detailed payment schedules with their financial proposals.
The tender provisions include specific incentives for Micro, Small, and Medium Enterprises (MSEs), allowing for preferential treatment during evaluation. These advantages may include reduced performance security requirements and technical support assistance. Complying with the Make in India initiative further enhances opportunities for MSE participation, promoting local manufacturing and services.
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