Annual Rate Contract (ARC) for Maintenance and Servicing of Various Non OEM/OES Instruments of Coal Testing Laboratory

Tender Title: Annual Rate Contract (ARC) for Maintenance and Servicing of Various Non OEM/OES Instruments of Coal Testing Laboratory

Reference Number: 72925c99

Issuing Authority

The tender is issued by the Ministry of Power, specifically the Contracts and Materials department. This department is responsible for overseeing and managing contracts related to various electrical and power services across the nation.

Scope of Work and Objectives

The primary objective of this tender is to establish an Annual Rate Contract (ARC) for the maintenance and servicing of various Non OEM/OES instruments used in coal testing laboratories. This initiative aims to ensure that the instruments remain functional and reliable, thus contributing to efficient testing and quality assurance in coal analysis. The successful bidder will be expected to provide consistent service over a timeframe of two years, utilizing the GeM portal for transactions and operations.

Eligibility Criteria

To be considered for this tender, bidders must meet certain eligibility requirements. Entities must possess a valid registration with relevant authorities and should be categorized as registered service providers in the field of instrument maintenance. Additionally, the bidders should have previous experience handling similar contracts and provide adequate references.

Technical Requirements

Bidders must meet specific technical specifications which include:

• Possession of appropriate licenses and certifications for servicing non-OEM/OES instruments.
• Capacity to service a range of instruments typically used in coal testing scenarios.
• Availability of skilled personnel equipped with the necessary training and experience in this domain.
• Proven quality standards that align with industry norms and regulations.

Financial Requirements

All bidders must demonstrate sound financial health and stability. This includes providing financial statements for the last fiscal year, along with proof of sound fiscal management. Additionally, an Earnest Money Deposit (EMD) may be required depending on bid specifications.

Document Submission Details

Bidders are required to submit their proposals through the GeM portal. Complete documentation, including the bid form, technical qualifications, and financial details, must be uploaded to ensure compliance with submission protocols. A clear outline of each section of the bid is essential to facilitate a smooth evaluation.

Special Provisions

• MSE/Startup Benefits: Special provisions are in place to support Micro, Small and Medium Enterprises (MSEs) and recognized startups, including potential exemptions or relaxations on certain eligibility criteria.
• Compliance with the 'Make in India' initiative is encouraged, promoting local sourcing of materials and services.

Evaluation Process

The evaluation of bids will occur through a structured scoring system that assesses technical and financial aspects. Factors considered include compliance with technical specifications, quality standards, and the overall financial structure of the proposal. The price evaluation will consider total costs versus the quality of proposed services.

Delivery Locations

Services outlined in this tender will be operated in various coal testing laboratories managed by the Ministry of Power and its affiliates. Specific locations can be confirmed through further correspondence during the bid assessment phase.

Contact Information

For inquiries regarding this tender, please reach out to the official contacts within the Ministry of Power. While specific contact details are not disclosed here, potential bidders can find more information through the GeM portal or the Ministry's official website.