Urban Development Department Uttar Pradesh Tender by E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh (GEM/2025/B/6175433)
High Mast Lighting Tower for large area with LED Flood Lighting System
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Tender Title: High Mast Lighting Tower for Large Area with LED Flood Lighting System
Reference Number: GEM/2025/B/6175433
Issuing Authority/Department: Urban Development Department, Uttar Pradesh
The Urban Development Department of Uttar Pradesh invites bids for the supply and installation of High Mast Lighting Towers equipped with LED Flood Lighting Systems. This project aims to enhance public safety and visibility in large outdoor areas through the installation of modern lighting solutions. Interested suppliers are encouraged to provide competitive proposals for the supply of a single unit of high mast lighting tower, which must meet the specifications and quality standards as outlined in the tender documentation.
Scope of Work and Objectives
The primary objective of this tender is to procure a high mast lighting tower designed specifically for extensive outdoor areas. The contractor will be required to supply the lighting units, ensure proper installation, and provide necessary maintenance as specified. The lighting system should deliver optimum brightness and be energy-efficient, fulfilling the requirements of reliability and durability for use in urban environments.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Be a registered legal entity with valid business licenses.
- Demonstrate prior experience in successfully executing similar projects.
- Possess necessary technical expertise and resources for installation.
- Comply with all statutory and regulatory requirements pertinent to the industry.
Technical Requirements
The winning bid must meet the technical requirements specified by the Urban Development Department. Bidders must provide detailed specifications of the LED flood lighting system, including but not limited to:
- Brightness levels (lumen output).
- Energy consumption and efficiency ratings.
- Materials used for construction and durability against weather conditions.
- Compliance with relevant safety and environmental regulations.
Financial Requirements
Bidders will need to submit pricing that reflects their understanding of the project’s scope, taking into consideration all associated costs such as materials, labor, installation, and any necessary warranties. Detailed financial breakdowns must accompany tender submissions.
Document Submission Details
Interested parties are invited to submit their bids, complete with all required documentation, through the designated online portal. All submissions must include:
- Company profile.
- Proof of past relevant projects.
- Technical specifications of the equipment on offer.
- Financial proposal.
Special Provisions
This tender also encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing benefits that promote inclusivity in public procurement processes. MSEs are advised to highlight their status in the bid submission.
Evaluation Process
Bids will be evaluated based on the technical compliance, cost-effectiveness, and bidder's experience. The evaluation committee will assess each proposal against a set of criteria aimed at ensuring that the best-suited bid is selected to efficiently meet the project’s requirements.
Delivery Locations
The delivery and installation of High Mast Lighting Towers will be required at designated urban locations throughout Uttar Pradesh, as specified in the final agreement with the selected contractor.
Contact Information
For further inquiries, bidders should refer to the Urban Development Department's official communication channels as provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses, demonstrating prior experience in similar projects, possessing technical expertise, and complying with industry statutory and regulatory requirements. Bidders are encouraged to present documentation supporting their eligibility, which may include certifications and a history of completed projects.
The High Mast Lighting Towers must comply with robust technical specifications, including appropriate brightness levels, energy efficiency ratings, and resilient construction materials. Proposals should detail the lumen output and ensure adherence to all safety and environmental regulations relevant to the installation and operation of lighting systems within urban settings.
The payment terms will be outlined in the contract awarded post-evaluation. The evaluation will consider technical compliance, the financial proposal, and the bidder’s past project performance. It is crucial for bidders to provide a clear breakdown of costs, as it could influence the overall assessment and selection process.
Bids must be submitted through the designated online portal. Acceptable document formats include PDF and DOC formats for all required documentation. Bidders are advised to ensure that all files are legible and free from any technical issues to facilitate the evaluation process.
MSEs can avail several benefits from this tender process, including relaxed eligibility criteria, additional evaluation points, and potential financial incentives. Participants are encouraged to highlight their MSE status in their bids, ensuring they take advantage of the special provisions that support inclusive participation in public procurement.
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