Vadodara Water Supply Tender for Operation & Maintenance of Pumping & Electrical Equipment

This tender invites qualified contractors to undertake the comprehensive operation and maintenance (O&M) of water pumping machinery, electrical-mechanical equipment, and valve junction work at the Subhanpura Booster Station in Vadodara. The project is managed by Vadodara Mahanagar Seva Sadan and aims to ensure efficient water distribution over a period of three years. Key details include:

| Tender Title | All in All Operation and Maintenance of Pumping & Electrical Equipment at Subhanpura Booster |
| Estimated Cost | ₹17,99,859 |
| Bid Submission Start Date | 09-06-2025 12:30 PM |
| Bid Submission End Date | 23-06-2025 01:00 PM |
| Completion Period | 36 Months |

The scope of work encompasses all activities necessary for the operation and maintenance of water pumping machinery, electrical and mechanical equipment, and valve junctions at the Subhanpura Booster Station. Key deliverables include:

• Regular operation of pumping machinery to ensure uninterrupted water supply
• Preventive and corrective maintenance of electrical and mechanical systems
• Inspection and servicing of valve junctions and pipelines
• Monitoring system performance and reporting
• Ensuring compliance with safety standards and government regulations

The process involves:

1. Initial assessment and setup
2. Routine daily operations
3. Scheduled preventive maintenance
4. Emergency repairs and troubleshooting
5. Documentation and reporting
6. Final inspection and handover

✓ Must have a valid digital certificate for electronic bidding, issued by a licensed Certifying Authority of India.

✓ Must submit the following documents for primary stage evaluation:

• Scan copy of tender fee payment proof
• Scan copy of Earnest Money Deposit (EMD) of ₹35,997
• Other relevant documents as per tender terms

Qualification Requirements
Minimum annual turnover of ₹50 lakhs in water supply or electrical maintenance projects in the last 3 years
Proven experience in water supply system operation and maintenance
Valid licenses and certifications for electrical/mechanical work
No pending legal or contractual disputes
Financial Criteria
------------------------------
Minimum average annual turnover: ₹50 lakhs
EMD amount: ₹35,997

**Bidders must meet all eligibility criteria to qualify for the technical and financial evaluation phases.**

The technical specifications include:

Parameter	Requirement
Pumping Machinery	Must be capable of handling a flow rate of up to 500 LPS
Electrical Systems	415V, 3-phase, compliant with IS standards
Mechanical Equipment	Pumps, valves, and junctions conforming to IS 1172 & IS 8623
Control Systems	SCADA-enabled automation for remote monitoring

Sequential procedures involve: 1. Inspection of existing equipment 2. Testing electrical and mechanical components 3. Calibration and adjustments 4. Routine operational checks 5. Emergency response protocols

The estimated project cost is ₹17,99,859, with a bid security deposit (EMD) of ₹35,997. The financial bid should include detailed cost breakdowns covering:

Cost Component	Approximate Amount
Equipment Maintenance	₹10,00,000
Consumables & Spares	₹4,00,000
Labour & Manpower	₹3,00,000
Miscellaneous Expenses	₹99,859

Payment terms are structured as follows: - 30% advance upon contract signing - 40% after completion of 50% work milestones - 30% after final inspection and approval

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Attend the pre-bid meeting scheduled on 10-06-2025.
3. Submit bid documents electronically before the deadline.
4. Bid opening will occur on 23-06-2025 at 1:00 PM.
5. Evaluation and shortlisting of bids based on technical and financial criteria.
6. Award of contract to the successful bidder.

Timeline	Date & Time
Bid Submission Start	09-06-2025 12:30 PM
Bid Submission End	23-06-2025 1:00 PM
Bid Opening	23-06-2025 1:00 PM

Bidders must ensure all documents are complete and submitted as per instructions to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Past performance and project quality	20%
Compliance with eligibility criteria	10%

Minimum qualifying marks in each category must be achieved. The highest scoring bid will be awarded the contract. Factors such as bidder’s experience, technical capacity, and financial stability will be critical in the evaluation process.

Date	Event	Details
09-06-2025	Bid Submission Start	Bidders can begin submitting their proposals
23-06-2025	Bid Submission End	Last date for bid submission at 1:00 PM
25-06-2025	Primary Evaluation	Evaluation of primary documents and eligibility
25-06-2025	Tender Evaluation	Final evaluation and announcement
26-06-2025	Contract Award	Notification to successful bidder
36 Months	Completion Period	Duration of the contract for operation & maintenance

**Important:** All bids must be submitted before the deadline to be considered.

Vadodara Mahanagar Seva Sadan

Contact Person	Executive Engineer, Water Works (Ele./Mech./Distribution) Department
Address	Room no 210, Second Floor, Khanderao Market Building, Rajmahal Road, Vadodara-390001
Phone	9925016052
Email	exen.waterworkselemech@vmc.gov.in
Office Hours	10:00 AM to 5:00 PM (Monday to Saturday)

Potential bidders are encouraged to contact during office hours for clarifications or to attend pre-bid meetings.

All interested bidders must download the tender documents from the official portal and ensure compliance with all specified terms and conditions. A free vendor training camp is organized every Saturday from 4:00 to 5:00 PM at (n)code Solutions, Ahmedabad, to assist bidders in understanding the electronic bidding process. Bidders are advised to procure a valid Digital Certificate for signing bids electronically. For further assistance, contact the (n)Procure support team at +91-79-40007517 or via email at nprocure@ncode.in. Ensure timely submission to avoid disqualification and adhere strictly to the guidelines outlined in the tender documents.