Vapi Water Supply Project Phase I Tender for Civil Works, ESR & Pumping Machinery

This government tender invites qualified civil engineering firms and water infrastructure contractors to participate in the Vapi Water Supply Project (Phase I). The project encompasses the construction and installation of Elevated Service Reservoirs (ESR), rising mains, and pumping machinery to enhance water distribution in Vapi, Gujarat. The scope includes detailed civil works, installation of water supply infrastructure, and commissioning of pumping systems. The tender aims to select experienced bidders capable of delivering high-quality water supply solutions within a 12-month completion period. The project is managed by Vapi Municipal Corporation, a key state government agency responsible for urban water supply and infrastructure development. Bidders must meet strict eligibility criteria, including financial solvency, technical expertise, and compliance with government procurement regulations. This opportunity is ideal for civil contractors, water infrastructure specialists, and companies with proven experience in water supply projects. The tender process is transparent, with clear evaluation and award procedures, ensuring fair competition and value for public funds.

• Design, supply, and construction of Elevated Service Reservoirs (ESR) to store and regulate water supply.
• Laying and commissioning of Rising Main pipelines to connect water sources with ESRs.
• Installation of Pumping Machinery, including pumps, motors, and control systems.
• Civil works such as excavation, foundation, structural work, and surface finishing.
• Electrical and instrumentation works for pump control and automation.
• Testing and commissioning of all installed infrastructure to ensure operational efficiency.

Key Deliverables	Specifications
ESR Capacity	As per project design, typically 30-50 ML capacity
Pipeline Diameter	300mm to 600mm, depending on flow requirements
Pumping Machinery	Vertical turbine pumps with capacity matching design specifications
Construction Timeline	12 months from contract award
Quality Standards	IS codes and local regulations compliance

**Sequential Process:** 1. Mobilization and site preparation. 2. Civil foundation and structural work. 3. Installation of ESRs and pipelines. 4. Installation of pumping machinery. 5. Electrical and control system setup. 6. Testing, commissioning, and handover.

Important Requirements:

• All works must adhere to technical specifications detailed in the tender documents.
• Use of approved materials and equipment.
• Strict safety and environmental compliance.
• Provision of operation and maintenance manuals upon project completion.

✓ Must have a valid registration certificate of appropriate class.
✓ Must possess a solvency certificate of at least 1.35 Crore.
✓ Must submit proof of Tender Fee and EMD as specified.
✓ Should have relevant experience in civil water supply projects.
✓ Must provide last 5 years' IT returns and turnover certificates.
✓ Must have valid GST registration, PAN card, and EPF certificate.
✓ Should submit partnership deeds, power of attorney (if applicable), and site visit certificates.

Qualification Requirements	Details
Minimum Turnover	Attested last 5 years' turnover for civil works
Experience	Proven experience in similar projects
Financial Stability	Solvency certificate of minimum 1.35 Crore
Certifications	GST, PAN, EPF, registration certificates
Technical Capability	Machinery list and technical staff details
Legal Compliance	No litigation certificates

**Note:** Bidders must meet all criteria to qualify for the tender process.

Parameter	Specification
ESR Capacity	30-50 million liters (ML)
Pipeline Diameter	300mm, 450mm, 600mm
Pump Capacity	As per hydraulic calculations, typically 100-500 HP
Construction Material	Reinforced concrete, high-grade steel
Pumping System	Vertical turbine pumps with variable frequency drives
Control System	SCADA-based automation

**Sequential Procedure:** 1. Review technical documents. 2. Submit technical proposals. 3. Await technical evaluation. 4. Finalize design and procurement. 5. Execute civil and mechanical works. 6. Conduct testing and commissioning.

The estimated project budget ranges from approximately INR 2.5 Crore to INR 3.5 Crore, inclusive of all civil, mechanical, electrical, and commissioning costs. The bidder must submit a detailed cost breakdown in the bid proposal. Payment terms are typically milestone-based, linked to project phases, with a 10% retention for defect liability. The bid security (EMD) is INR 7,83,900, payable through demand draft or bank guarantee. The total bid amount should include all taxes, duties, and levies as applicable. Bidders must provide a comprehensive financial proposal aligned with the tender specifications, ensuring transparency and competitiveness.

1. Download and review the tender documents from the official portal.
2. Submit the Tender Fee and EMD before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Upload all required documents and technical proposals online.
5. Submit the financial bid within the stipulated time.
6. The evaluation will be conducted on 27-05-2025, with the preliminary and commercial stages.

Timeline	Date & Time
Bid Submission Start	05-05-2025 18:00
Bid Submission End	20-05-2025 18:00
Tender Evaluation	27-05-2025 12:30 - 12:39
Contract Award	Post-evaluation notification

**Important:** Ensure all documents are complete and submitted before the deadline. Late submissions will be rejected.

The evaluation will be based on technical competence, experience, financial stability, and compliance with bid requirements. The scoring matrix allocates 50% weightage to technical aspects, including project experience, machinery, and team expertise. Financial stability accounts for 30%, assessed through turnover and solvency certificates. The remaining 20% considers bid price competitiveness. Minimum qualifying marks in each category must be met. Bidders with the highest combined scores will be shortlisted for award. The detailed evaluation criteria include:

• Technical Experience: 50%
• Financial Capacity: 30%
• Price Bid: 20%

Score	Criteria
>=70	Pass
<70	Fail

All evaluation factors are subject to verification, and only qualified bids will proceed to contract award.

Date	Event	Details
05-05-2025	Bid Start Date	Bid submission portal opens at 6:00 PM
20-05-2025	Bid End Date	Last date for bid submission at 6:00 PM
27-05-2025	Evaluation & Opening	Preliminary evaluation at 12:30 PM, Commercial at 12:39 PM
27-05-2025	Final Decision	Expected announcement of successful bidder

**Note:** Bidders must adhere to all deadlines to ensure participation.

For queries and support, contact:

Vapi Municipal Corporation

• Official Email: vapimun@yahoo.com
• Contact Person: Dy Municipal Commissioner
• Address: Vapi Municipal Corporation, Nr. Vapi Town Police Station, Ta-Vapi, Dist-Valsad, Gujarat, PIN: 396191
• Phone: Not specified

Support Team	Contact Details
NProcure Support

Email: nprocure@ncode.in Phone: +91-79-40007517, 40007514, 40007515 |

Bidders are encouraged to attend the vendor training sessions scheduled every Saturday for guidance.

All prospective bidders are advised to thoroughly review the tender documents available for download. The tender process emphasizes transparency and fairness, with detailed instructions on document submission, eligibility, and evaluation criteria. Bidders should ensure compliance with all technical, financial, and legal requirements to avoid disqualification. Regular updates and clarifications are available on the official procurement portal. Participation in the tender offers an excellent opportunity to contribute to Vapi's water infrastructure development, supporting urban growth and public health initiatives. The project aligns with state government priorities for sustainable urban water supply and infrastructure modernization.