Water Supply SCADA Project: 2-Year Operation & Maintenance Tender in Rajkot

This government tender invites qualified contractors to participate in the 2-Year Comprehensive Operation & Maintenance of Full Bore Electromagnetic Flowmeters integrated with SCADA systems for water supply infrastructure in Rajkot. The project aims to ensure seamless water management through advanced flow measurement technology, supporting urban water supply efficiency. The scope covers maintenance of flowmeters and related accessories at various headworks, critical for accurate water flow monitoring. Bidders must demonstrate technical expertise, financial stability, and experience in water supply projects. The tender provides a detailed scope of work, eligibility criteria, and technical specifications, emphasizing transparency and quality standards. The project is managed by Rajkot Municipal Corporation, focusing on urban development and water management improvements. This opportunity is ideal for firms specializing in water infrastructure, SCADA systems, and flowmeter maintenance, seeking to contribute to sustainable urban water supply solutions.

The scope of this tender includes:

• Maintenance and operation of Full Bore Electromagnetic Flowmeters with associated accessories at designated headworks.
• Regular calibration, inspection, and troubleshooting to ensure optimal performance.
• Data collection and reporting through SCADA integration for real-time water flow monitoring.
• Replacement of faulty parts and upgrades as necessary to maintain system integrity.
• Coordination with water management authorities for scheduled maintenance and emergency repairs.

The process involves:

1. Initial assessment of existing flowmeters and SCADA systems.
2. Implementation of maintenance schedules as per technical guidelines.
3. Continuous monitoring and data logging.
4. Reporting and documentation of all activities.
5. Compliance with safety and environmental standards.

✓ Must have valid Provident Fund registration certificate.
✓ Must possess E.S.I. certificate.
✓ Must submit Professional Tax Enrollment Certificates of Rajkot Municipal Corporation.
✓ Must have Professional Tax Registration Certificate of Rajkot Municipal Corporation.
✓ Valid PAN registration number is mandatory.
✓ If applicable, labor license under Contract Labour Act must be provided.
✓ Submit Chartered Accountant’s audited financial reports for the last seven years demonstrating sufficient working capital and turnover.
✓ Experience certificates for similar projects issued by competent authorities.
✓ The firm should not be blacklisted, debarred, or terminated in any government or private sector, with a notarized affidavit.
✓ GST registration number must be submitted as per government norms.
✓ Site visit confirmation letter indicating awareness of work nature.
✓ Manpower undertaking as per tender format.
✓ Demonstrate available bid capacity.
✓ Submit scanned copies of Tender Fee and EMD.
✓ Duly signed and stamped tender documents (technical, price bid, corrigendum).
✓ Power of Attorney (if applicable).

The technical specifications require:

• Flowmeters: Electromagnetic type, full bore design, with accuracy of ±1%.
• Data Interface: Compatibility with SCADA systems for remote monitoring.
• Power Supply: 230V AC with backup options.
• Operating Range: 0°C to 50°C ambient temperature.
• Materials: Corrosion-resistant materials suitable for water supply environments.

Procedures include:

• Installation of flowmeters at designated headworks.
• Calibration to ensure measurement accuracy.
• Regular inspections and preventive maintenance.
• Data transmission to SCADA systems.
• Troubleshooting and repairs as needed.

The estimated project cost is approximately INR 58,01,023. The financial breakdown includes:

Item	Cost (INR)
Equipment & Materials	35,00,000
Labour & Services	15,00,000
Miscellaneous & Contingencies	8,01,023

The bid security deposit (EMD) is **INR 58,100**. Payment terms are:

• Initial payment: 30% upon contract signing.
• Progress payments: 50% based on milestones.
• Final payment: 20% after successful completion and acceptance.

The bidding process involves:

1. Download tender documents from the official portal.
2. Attend pre-bid meeting (if scheduled) for clarifications.
3. Submit technical and financial bids online before the deadline.
4. Bid opening for technical bids scheduled on 07-07-2025 at 11:00 AM.
5. Evaluation of technical bids followed by shortlisting.
6. Financial bid opening for shortlisted bidders.
7. Awarding of contract to the successful bidder.

Key timelines:

Event	Date	Details
Bid Submission Start	13-06-2025	Bidders can submit bids from this date
Bid Submission End	27-06-2025	Last date for bid submission
Technical Evaluation	07-07-2025	Technical bid evaluation meeting
Contract Award	To be notified	Post evaluation completion

Ensure all documents are complete and submitted as per instructions to avoid disqualification.

Bids will be evaluated based on:

Criteria	Max Score
Technical competence and experience	50
Financial stability and capacity	30
Compliance with eligibility conditions	20

Minimum qualifying scores: - **Technical bid**: 70% of total points. - **Financial bid**: To be considered only if technical criteria are met.

Evaluation factors include past project performance, technical expertise, financial health, and adherence to bid conditions. Bidders must meet all eligibility criteria to qualify for the evaluation process.

Date	Event	Details
13-06-2025	Bid Start Date	Bidders can begin submitting bids online
27-06-2025	Bid End Date	Last date for bid submission at 18:00 hours
07-07-2025	Technical Bid Evaluation	Scheduled at 11:00 AM
15-07-2025	Expected Award Date	Contract award notification (tentative)

Critical deadlines include bid submission closing and technical evaluation date. Bidders are advised to adhere strictly to these dates to ensure participation.

• Organization: Rajkot Municipal Corporation
• Address: Water Management Unit, Room No.05, First Floor, Dr. Ambedkar Bhavan, Near ST Bus stand, Dhebarbhai Road, Rajkot-360001
• Contact Person: Additional City Engineer (I/C)
• Phone: 9904291600
• Email: Not specified

For queries or assistance, bidders can contact the provided phone number during working hours. Support for online bid submission and document clarification is available through the designated contact points.

All prospective bidders are encouraged to thoroughly review the tender documents, including the detailed scope, technical specifications, and eligibility criteria. A free vendor training session is organized every Saturday at (n)code solutions, Ahmedabad, to assist bidders in understanding the online bidding process. Ensure compliance with all submission requirements, including notarized affidavits and valid certifications, to avoid disqualification. This project aims to enhance water supply infrastructure in Rajkot through reliable SCADA-integrated flowmeter maintenance, contributing to urban water management efficiency.