Tender Title: Supply of Cheque Drop Box
Reference Number: GEM/2025/B/6150620
Issuing Authority: Women and Child Development Department, Gujarat
Scope of Work and Objectives
The Women and Child Development Department of Gujarat seeks bids for the supply of Cheque Drop Boxes. The objective of this tender is to procure 144 units of high-quality cheque drop boxes to enhance the collection process of donations and facilitate efficient handling of public funds. These boxes will be strategically placed to ensure accessibility while maintaining security for the deposited items.
Eligibility Criteria
Eligible bidders must be registered entities under applicable laws, demonstrating capacity in manufacturing or supplying drop boxes. Candidates must adhere to local business regulations and possess all necessary trade licenses to qualify for participation.
Technical Requirements
Bidders must ensure that their proposals include specifications of the cheque drop boxes, satisfying the following technical criteria:
- Durability to withstand environmental conditions.
- Secure locking mechanisms to prevent unauthorized access.
- Adequate dimensions for handling standard-sized cheques.
- Compliance with any specific design specifications as set forth by the Women and Child Development Department.
Financial Requirements
Bidders are required to submit a detailed pricing proposal that includes cost per unit, discounts (if applicable), and total project cost for the 144 drop boxes. The financial proposal must also factor in transportation and installation, alongside any maintained service offerings.
Document Submission Details
All bids must be electronically submitted through the designated portal in the prescribed format. A checklist of required documents should accompany the submission. Bidders must ensure their documents are complete, including technical proposals, financial proposals, and all relevant certifications.
Special Provisions
Micro, Small, and Medium Enterprises (MSMEs) are encouraged to apply as there may be specific benefits available for qualifying entities. Startups are also eligible, provided they meet the eligibility criteria.
Evaluation Process
The evaluation of bids will adhere to a transparent process, assessing both technical and financial proposals based on the pre-defined criteria. The ultimate goal is to identify the most advantageous offer in terms of quality, price, and delivery timelines.
Delivery Locations
Delivery of the cheque drop boxes will be specified by the department, and successful bidders must adhere to the delivery deadlines set forth in the tender documentation.
Contact Information
For questions regarding this tender, interested parties may refer to the official contact mechanism provided on the tender portal. Ensuring clear communication lines is pivotal for a successful bid submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid trade license, capable of manufacturing or supplying cheque drop boxes. Bidders must comply with local regulations and possess the necessary certificates to demonstrate their qualification. Meeting these criteria ensures fair competition and commitment to quality standards.
Bid submissions must adhere to stringent quality standards that ensure durability and functionality. Requirements include robust materials to withstand environmental conditions, secure locking mechanisms, and adherence to specified dimensions. Verification of these standards will play a crucial role in the evaluation process.
Bidders must follow an electronic submission process through the designated portal, ensuring all required documents are included. The submissions should contain the technical proposal, financial proposal, and all relevant certificates. Ensuring compliance with submission guidelines is essential for a valid application.
Bidders must be aware that an Earnest Money Deposit (EMD) may be required as part of the bid submission to ensure commitment. Payment terms will be outlined in the tender documents and generally involve payments upon delivery and acceptance of goods, which will be clearly defined to ensure transparency and security in transactions.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), offering special provisions that may facilitate reduced rates or preferred conditions. This is in line with government initiatives to promote local industries and support startups, helping to sustain the local economy and foster innovation.
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