Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6134198)
Medal with velvet box
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Tender Title: Medal with Velvet Box
Reference Number: GEM/2025/B/6134198
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of Medal with Velvet Box. This tender aims to supply a total quantity of 477 medals that will be used for honoring personnel in various capacities. The scope of work encompasses the design, manufacture, and delivery of these medals according to specific standards set forth by the department.
Scope of Work and Objectives
The primary objective of this tender is to ensure that the contractor is capable of producing and delivering high-quality medals that meet the aesthetic and durability expectations of the military. The medals should include a luxurious velvet box for presentation, reflecting the value placed on the honour they represent.
Eligibility Criteria
Bidders must be registered entities with the capacity to manufacture and supply medal products. Eligible companies must demonstrate prior experience in similar projects or a track record of supplying goods to governmental departments. Further requirements may include:
- Valid GST registration
- Relevant industry certifications
- Proof of previous work that aligns with the current tender's objectives
Technical Requirements
The technical specifications for the medals include:
- High-quality materials that ensure durability and maintain aesthetic appeal over time
- Specific artwork and engravings to be detailed in the bidding documents
- Compliance with applicable military standards for decoration materials
Bidders must provide evidence of adherence to quality standards and certification processes.
Financial Requirements
Prospective bidders must furnish a financial proposal that details the unit price per medal along with any applicable taxes. The proposal must include projected costs alongside certifications of financial stability.
Document Submission Details
All bids must be submitted electronically through the relevant government procurement portal. Each submission must contain the following documents:
- Technical proposal
- Financial bid
- Certificate of eligibility
- Any other supporting documentation as specified
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. Bidders qualifying under these categories may be afforded specific advantages during the evaluation process.
Evaluation Process
Bids will undergo a thorough evaluation process, assessing both technical qualifications and financial viability. The successful bidder will be chosen based on comprehensive criteria that include:
- Technical compliance
- Cost-effectiveness
- Delivery timelines
Delivery Locations
The delivery of the medals must occur at specified military facilities that will be identified throughout the procurement process.
Contact Information
For any inquiries pertaining to this tender, please refer to the official communication channels provided on the procurement portal. Ensure that all communication adheres to formal channels to guarantee responsiveness from the department.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a status of good standing in industry operations. Bidders must provide valid GST registration and documents proving relevant previous experience in manufacturing similar products. Registration with applicable industry standards and certifications is also required to ensure compliance with safety norms.
Bidders must attach necessary certificates that validate their manufacturing capabilities and affiliation with industry standards. This would typically include quality management certifications, GST registration, and evidence of any previous successful projects in a similar domain to safeguard the integrity and performance of the supply.
The registration process involves submitting an application through the designated procurement portal where interested parties must upload relevant documents. Ensure accurate details are provided, including identification, business registration documents, and a profile showcasing your technical expertise and past work.
Submissions must adhere to specified document formats as outlined in the tender notification. Typically, permissible formats include PDF for technical proposals, Word documents for financial bids, and images or scans of required certificates. Ensure that all documents are easily accessible and legible to facilitate the evaluation process.
Participating MSEs may enjoy specific advantages during the evaluation phase, which could include preferential treatment in the bidding process and financial support mechanisms to facilitate participation. This aligns with governmental missions to encourage local production and increase the involvement of smaller enterprises in fulfilling public contracts.
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