Agriculture and Co-operation Department Gujarat Tender by Anand Agricultural University (GEM/2025/B/6145320)

Tender Title:

Catering Service for Event-Based Meals

Reference Number:

GEM/2025/B/6145320

Issuing Authority:

Agriculture and Co-operation Department, Gujarat

Scope of Work and Objectives

The Catering Service Tender aims to procure comprehensive catering services for various event-based meals as required by the Agriculture and Co-operation Department in Gujarat. The primary objective is to provide high-quality vegetarian meals, including special thalis, regular buffets, snacks, and high teas, for scheduled events.

As part of the scope, the successful bidder will oversee an estimated total quantity of 10,500 meals, ensuring both nutritional value and presentation meet the standards expected for official gatherings. This encompasses breakfast, lunch, and high-tea services that are designed to cater to diverse dietary preferences while maintaining exceptional service quality.

Eligibility Criteria

Eligible bidders must be registered entities that have experience in providing event-based catering services. They will be required to demonstrate prior capabilities in managing large scale catering events while adhering to quality standards and maintaining compliance with local regulations.

Technical Requirements

The technical requirements involve:

• Provision of vegetarian meals, including special thalis and buffets.
• Adherence to food safety standards and health regulations.
• Capability to provide various meal configurations, such as snacks and high teas, as well as breakfast.
• Use of high-quality ingredients, freshness, and timely delivery services.

Bidders are encouraged to provide a portfolio of previous work, including event types, customer reviews, and compliance certificates to ensure their capability.

Financial Requirements

Interested bidders must demonstrate financial stability, which will be evaluated during the selection process. They are required to submit proof of their financial capability to support the operations necessary to fulfill the contract requirements.

Document Submission Details

All required documents must be submitted electronically through the designated portal. Bidders should ensure that their submissions are complete and formatted correctly to avoid disqualification based on technical unsuitability. The exact submission format and guidelines will be elaborated in the tender documents.

Special Provisions

This tender may include provisions intended to support Micro, Small, and Medium Enterprises (MSEs) as well as startup businesses, encouraging innovation and localized service providers. These enterprises are especially welcomed to participate to ensure a competitive and diverse bidding environment.

Evaluation Process

The evaluation of proposals will be carried out based on predefined criteria that include quality of service, compliance with technical specifications, price considerations, and previous performance records. The evaluation will be structured to ensure transparency and fairness in the awarding of the contract.

Delivery Locations

Services will primarily be delivered at venues specified by the Agriculture and Co-operation Department in Gujarat where the events are scheduled to take place. Bidders should be equipped to handle deliveries across multiple locations as per the events' requirements.

Contact Information

For further inquiries or clarification regarding this Catering Service Tender, bidders can contact the issuing authority at the provided email address.