Tender Timeline
Tender Title: Catering Services for Events
Tender Reference Number: GEM/2025/B/6139864
Issuing Authority/Department: Agriculture and Co-operation Department, Gujarat
The Catering Services for Events tender encompasses the provision of comprehensive catering services for various events organized by the Agriculture and Co-operation Department of Gujarat. The primary objective is to ensure that all catering needs, including breakfast, lunch, snacks, and dinner, are met with utmost professionalism and quality.
Scope of Work and Objectives
The scope of work includes the preparation and delivery of meals for a total of 34,000 servings, which will consist of several meal options categorized as follows:
- Breakfast Services: Regular packet meals, vegetarian
- Lunch Services: Regular thalis, special thalis, vegetarian
- Snacks/High Tea: Tea buffet with vegetarian options
- Dinner Services: Regular thalis, vegetarian
The caterer will be responsible for the timely preparation, hygienic packaging, and delivery of these meals to designated locations, ensuring compliance with all health standards and safety regulations.
Eligibility Criteria
To qualify for this tender, bidders must meet certain eligibility criteria, including:
- A registered catering service business
- Relevant experience in providing similar catering services
- Compliance with health and food safety regulations
- Capacity to deliver a large volume of meals as specified in the tender.
Technical Requirements
Bidders are required to demonstrate:
- Knowledge of food safety and hygiene practices
- Ability to meet diverse dietary requirements
- Capability to provide high-quality ingredients and preparation methods
- Provision of culinary staff who are trained and have experience in catering events.
Financial Requirements
Bidders must provide:
- Proof of financial stability and background
- Pricing details for various meal types as specified
- Clear terms of payment which will be determined once the contract is awarded.
Document Submission Details
All required documents must be submitted digitally through the designated platform by the stipulated deadline. Specific documents may include:
- Business registration certificates
- Proof of previous catering contracts
- Health inspection certificates
- Detailed pricing proposal.
Special Provisions
Micro, Small, and Medium Enterprises (MSMEs) and startups may receive specific benefits under this tender, supporting inclusivity and encouraging participation from smaller businesses in catering services.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with eligibility and technical requirements
- Financial proposals and overall cost-effectiveness
- Quality of past performance and references from previous contracts
- Understanding of the scope of work and quality control processes.
Delivery Locations
Meals will need to be delivered to various designated locations as decided by the Agriculture and Co-operation Department. The caterer must ensure timely delivery to all sites.
Contact Information
For additional inquiry regarding the catering tender, bidders may refer to the official website of the Agriculture and Co-operation Department of Gujarat for up-to-date contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, prior experience in catering for large events, adherence to food safety regulations, and the ability to meet dietary preferences. All bidders must provide documentation confirming their capabilities and compliance.
To participate, bidders must submit essential certificates, including business registration certificates, health safety certificates, and evidence of previous catering service contracts. These documents validate the bidder’s experience and compliance with applicable regulations.
The registration process involves submitting an application via the online portal indicated by the Agriculture and Co-operation Department. Bidders must complete all necessary fields and upload the required documentation to support their proposals before the submission deadline.
Bidders are typically required to submit documents in PDF or Word format. It is essential to ensure that all documents are clear, legible, and properly formatted to facilitate ease of review during the evaluation process.
The payment terms will be defined based on the negotiated contract metrics, generally including payment post-delivery and acceptance of services rendered. Bidders should present flexible payment solutions in their financial proposals to gain competitive advantages during the evaluation.
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