Tender Title: Tentage Service for Pole Tents
Tender Reference Number: GEM/2025/B/6166600
Issuing Authority/Department: Agriculture and Co-operation Department, Gujarat
The Tentage Service for Pole Tents tender aims to engage a proficient service provider to deliver quality tentage solutions that meet the specific requirements of various agricultural and cooperative events within Gujarat. The primary objective of this tender is to secure 40001 units of pole tents that not only adhere to quality specifications but also offer high durability to withstand varying environmental conditions during the events.
Scope of Work and Objectives
The selected bidder will be responsible for:
- Supplying and installing a specified number of pole tents for various events conducted by the Agriculture and Co-operation Department.
- Providing seamless support during the set-up and dismantling of tents.
- Ensuring that all tents meet safety regulations and quality standards.
Eligibility Criteria
To be eligible for participation in this tender, bidders must:
- Be a registered entity in compliance with the relevant legal and regulatory frameworks.
- Demonstrate prior experience in providing tentage solutions, especially pole tents, in events or similar contexts.
- Have the financial capacity to meet the delivery demands.
Technical Requirements
The required technical specifications for the tentage service include:
- Durability: Tents must be constructed from waterproof and weather-resistant materials.
- Safety Compliance: All tents must comply with local safety standards.
- Installation Specifications: The contractor must provide trained personnel for the installation of the tents, ensuring optimal safety and aesthetics.
Financial Requirements
Bidders are required to:
- Submit a performance security deposit to ensure compliance with the contract terms and conditions.
- Outline transparent payment terms in their proposal, detailing stages of payment corresponding to project milestones.
Document Submission Details
All proposals must include:
- A complete technical bid including specifications and compliance evidence.
- Financial bid reflecting pricing and costing for the tentage service.
- Copies of relevant registration certificates and legal documents.
Documents should be submitted in a sealed envelope clearly marked with the tender reference number scheduled according to the tender's guidelines.
Special Provisions
Notably, there are provisions for Micro, Small, and Medium Enterprises (MSEs) to bid for this tender. Incentives may include price preferences or relaxed qualification requirements for eligible MSEs.
Evaluation Process
The evaluation of bids will be conducted based on:
- Technical capabilities and compliance with specifications.
- Pricing: A thorough analysis of the financial bids against the provided service standards.
- Past performance and reliability of the bidder.
Delivery Locations
The services would be required across various locations in Gujarat as specified by the Agriculture and Co-operation Department during the pre-defined agricultural events.
Contact Information
For any inquiries regarding the tender, individuals can reach out to the Agricultural and Co-operation Department. However, please note that specific contact details are available upon request through the department’s formal communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements entail that bidders must be registered entities compliant with applicable laws, exhibit prior experience in supplying tentage services, specifically pole tents, and possess the financial capacity to fulfill contract commitments. This ensures that only qualified suppliers are considered, promoting reliability and quality.
The technical specifications for the tentage service require tents to be manufactured from durable, weather-resistant materials, ensuring safety compliance with local standards. Providers must demonstrate the capability to install the tents safely and efficiently, using trained personnel to deliver a well-finished appearance that meets event-dedicated norms.
Payment terms typically stipulate that a performance security deposit be provided alongside progress payments based on key project milestones. Successfully completing the installation and adherence to safety standards often precedes payment releases, ensuring accountability and quality performance from the supplier.
Bidders must submit their proposals in a sealed envelope, clearly marked with the tender reference number. All documents must be enclosed, including the technical and financial bids, to meet submission requirements by the specified deadline, ensuring that proposals are structured for evaluation.
Yes, the tender includes special provisions for MSEs, providing them with competitive advantages such as price preferences during evaluation sessions and possibly relaxed eligibility criteria. This initiative aims to enhance participation and support the growth of smaller businesses in significant governmental tenders.
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