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Tender Title: Supply of Entry and Mid Level Computers and Multifunction Machines
Tender Reference Number: GEM/2025/B/6155840
Issuing Authority: Agriculture and Farmers Empowerment Department, Odisha
Overview
The Agriculture and Farmers Empowerment Department of Odisha is seeking bids for the supply of Entry and Mid Level Desktop Computers, Entry and Mid Level Laptops, and Multifunction Machines. This procurement aims to enhance technological infrastructure and improve operational efficiency within the department’s offices. The intention is to create a robust technological environment to facilitate better service delivery to farmers and stakeholders.
Scope of Work and Objectives
The primary objectives include:
- To procure 8 units of Entry and Mid Level Desktop Computers
- To acquire 8 units of Entry and Mid Level Laptops
- To provide 2 Multifunction Machines which can handle tasks such as printing, scanning, and copying efficiently.
These tasks aim at modernizing the office setup and enabling a digital approach in document handling and processing, thus ensuring farmers receive timely assistance and services.
Eligibility Criteria
Eligible bidders must comply with the following requirements:
- Must be a registered business entity under applicable laws.
- Should have previous experience in supplying desktop computers, laptops, and multifunction machines.
- Bidders must provide documentation proving their capability to fulfill the order quantity specified.
Technical Requirements
Suppliers are expected to meet the following technical specifications for the products:
- Desktop Computers & Laptops: Should be equipped with minimum specifications including an adequate processor speed, RAM, and storage capacity as outlined in the detailed tender documentation.
- Multifunction Machines: Must come with high printing resolution and scanning capabilities, and be energy efficient.
Financial Requirements
Bidders will need to demonstrate financial stability through the provision of:
- Recent bank statements.
- Financial statements that highlight the ability to undertake such a contract.
Document Submission Details
All submissions must adhere to the indicated formats and guidelines provided in the tender documents. Ensure that the commercial and technical proposals are submitted in separate envelopes and clearly marked with the tender reference number.
Special Provisions
Bidders from Micro, Small, and Medium Enterprises (MSEs) are encouraged to submit bids and may avail of special provisions aimed at promoting their participation in public procurement. Additionally, startups may receive preferential treatment as outlined in the relevant government policies.
Evaluation Process
The submission will undergo a thorough evaluation process based on technical compliance, financial stability, and the pricing strategy. The evaluation criteria will emphasize the quality of products along with pricing in comparison to market standards.
Delivery Locations
The successful bidder will be required to deliver the products to designated offices specified by the Agriculture and Farmers Empowerment Department within the state of Odisha.
Contact Information
For further details regarding the specifications or submission processes, please contact the Agriculture and Farmers Empowerment Department, Odisha. Specific contact details can be found in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include having a registered business entity, demonstrating prior experience in supplying desktop computers, laptops, and multifunction machines, along with providing appropriate documentation that verifies the bidder’s capacity to fulfill the order specifications.
The technical specifications required for the desktop computer and laptop include minimum processing speeds, adequate RAM, and sufficient storage space. The multifunction machine must also deliver high-quality printing, scanning functions, and be energy-efficient, as detailed in the bid documentation.
The Earnest Money Deposit (EMD) is a monetary assurance required at the time of bid submission. It ensures the seriousness of the bids and is refundable post-evaluation unless specified otherwise. Bidder should refer to the official tender documents for the specific amount and related conditions.
Proposals must be submitted in accordance with the formats stated in the tender document. The commercial and technical bids must be provided in sealed envelopes clearly labeled with the tender reference number, and submissions should be sent to the Agriculture and Farmers Empowerment Department, adhering to the submission instructions detailed in the documents.
Yes, Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, with provisions aimed to facilitate their involvement in public procurement initiatives. This may include support in terms of pricing and other growth opportunities as laid out in government guidelines to boost Make in India initiatives and local procurement rules.
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