Tender Title: Supply of Entry and Mid Level Desktop Computer & Multifunction Machine
Tender Reference Number: GEM/2025/B/6116404
Issuing Authority: Panchayats and Rural Housing Department, Gujarat
The Panchayats and Rural Housing Department of Gujarat is inviting bids for the supply of Entry and Mid Level Desktop Computers and Multifunction Machines (MFM V2). This initiative aims to enhance the technological infrastructure within rural regions, facilitating better governance, communication, and operational efficiency.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 12 units of specified desktop computers and multifunction machines. The selected supplier will be responsible for delivering equipment that meets the specified technical requirements, ensuring that functionality is optimized for use in government and rural sectors. This procurement will directly support administrative tasks, data management, and various rural developmental activities.
Eligibility Criteria
To be eligible for this tender, bidders must fulfill certain criteria, including:
- Being a registered legal entity.
- Meeting the requisite experience in supplying technology products to government departments or similar entities.
- Possessing the ability to provide after-sales support and maintenance services.
Technical Requirements
The technical specifications for the desktop computers and multifunction machines are outlined as follows:
- Desktop Computers: Should be equipped with a minimum of 8GB RAM, a reliable processor, a minimum of 1TB HDD/SSD, and necessary software installed.
- Multifunction Machines: Capable of printing, scanning, copying, and faxing with high efficiency, ideally with energy-saving features and network compatibility.
Financial Requirements
Bidders must provide a financial proposal that includes:
- Detailed pricing structure for the offered products.
- Assurance of adherence to budget constraints stipulated by the department.
Document Submission Details
Interested bidders must submit their proposals digitally through the designated platform, ensuring adherence to all submission guidelines. The complete documentation should include a technical proposal, financial proposal, eligibility documents, and any required certificates.
Special Provisions
This tender encourages and provides advantages for Micro, Small, and Medium Enterprises (MSEs) and startups. They may enjoy simplified paperwork, extended deadlines, or exemptions on certain procurement clauses.
Evaluation Process
The evaluation process will compare all bids concerning:
- Compliance with technical specifications.
- Financial feasibility.
- Quality standards as per the stipulated guidelines.
Delivery Locations
The delivery of the selected equipment must be made to designated government offices across rural areas of Gujarat, to be clarified during final negotiations with the successful bidder.
Contact Information
For inquiries regarding this tender, please refer to the official departmental contacts available through the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include having a legal entity registered as per state regulations. Bidders should demonstrate relevant experience in supplying technology equipment, specifically Entry and Mid Level Desktop Computers and Multifunction Machines for government use. Additionally, bidders must confirm their capability to provide adequate after-sales support and comply with local government procurement protocols.
The technical specifications highlight that the desktops must come with a minimum of 8GB RAM and 1TB HDD/SSD. The multifunction machines should support printing, scanning, copying, and faxing, ideally with energy-efficient features and connectivity options for network usage. Ensuring that products adhere to these standards is crucial for bid acceptance.
The submission method for proposals is strictly digital through the designated procurement portal. Bidders must ensure that they upload a complete set of documents including technical and financial proposals, compliance certificates, and any supporting documents in accepted formats. Failure to comply with submission guidelines may result in disqualification.
Bidders are required to present a clear financial proposal highlighting the pricing for the products offered. Details related to an Earnest Money Deposit (EMD) and any performance security requirements should be clearly stated as part of their proposal. The pricing must reflect budget constraints and value for money for the department.
Yes, the tender includes specific provisions to support Micro, Small, and Medium Enterprises (MSEs). These benefits may encompass concessions in documentation, potential price preference, and simplified evaluation processes, facilitating better participation from smaller entities and encouraging local procurement.
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