Tender Title: Acquisition of Entry and Mid Level Desktop Computers and Line Interactive UPS
Reference Number: GEM/2025/B/6092325
Issuing Authority: Indian Railways, Ministry of Railways
The acquisition of Entry and Mid Level Desktop Computers and Line Interactive UPS aims to enhance the operational efficiency of Indian Railways by ensuring that all departments are equipped with modern computing technology. This tender encompasses various components, including the procurement of 98 Entry and Mid Level Desktop Computers and necessary Line Interactive UPS units. The objective is to standardize the technological infrastructure across the organization, ensuring reliability and performance in daily operations.
Scope of Work and Objectives
The primary scope of work involves the supply and installation of 98 units of Entry and Mid Level Desktop Computers along with Line Interactive UPS with AVR (Automatic Voltage Regulation) functionality. The desktops should support various applications used within the railways and have minimal downtime for maintenance and repairs, thus aligning with the operational requirements of the Ministry of Railways.
Objectives include:
- Improving computing performance across departments.
- Ensuring all desktops meet technical specifications.
- Facilitating seamless integration of new technologies into existing systems.
Eligibility Criteria
Bidders must meet the following eligibility criteria to participate:
- Registration with the appropriate government body.
- Previous experience in similar projects.
- Ability to provide after-sales support and maintenance.
Technical Requirements
All proposed systems must adhere to the specified technical requirements including:
- Compatible hardware specifications to run the required software applications.
- Energy-efficient power systems with AVR for UPS units.
- Warranty provisions for systems and maintenance agreements.
Financial Requirements
Bidders should provide comprehensive financial proposals demonstrating their capability to deliver the required specifications while adhering to budget constraints set forth by the Indian Railways. This includes the cost of goods, installation, and any ongoing service agreements.
Document Submission Details
All bids must be submitted electronically through the designated tender portal. Required documentation includes:
- Technical proposals.
- Financial proposals.
- Evidence of previous experience.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are eligible for specific benefits under this tender. These provisions enhance their competitiveness in the bidding process, encouraging their participation.
Evaluation Process
The evaluation process will follow a two-stage approach:
- Technical assessment to ensure compliance with required specifications.
- Financial bid evaluation for cost-effectiveness and overall value proposition.
Delivery Locations
Delivery of the computers and UPS units must be made to designated railway facilities as specified in the final bidder's agreement.
Contact Information
For more detailed inquiries, interested bidders can consult the official website of the Ministry of Railways or the GEM portal.
This tender represents a strategic move by the Indian Railways to elevate its operational efficiency through technology enhancements, and it encourages participation by various stakeholders in the technology sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate government classifications, demonstrating previous experience in similar technology supply projects, and providing after-sales support to the Ministry of Railways. Potential bidders must comply with local procurement policies and possess the financial capability to undertake the supply of Entry and Mid Level Desktop Computers and Line Interactive UPS.
Bidders should provide valid certifications that demonstrate compliance with national and international quality standards, especially in the electronics domain. Necessary documents may include ISO certifications, environmental compliance statements, and warranty guarantees for quality assurance. The proposed products should meet all technical specifications outlined to ensure reliability and performance.
The registration process involves creating an account on the tender portal (GEM site), where bidders must provide necessary company details and documentation to participate in the tender. Once registered, bidders can submit their technical and financial proposals as per the guidelines provided in the tender documentation.
The payment terms will typically stipulate a structured payment schedule tied to milestones of project completion or delivery acceptance. Additionally, a performance security is required from the winning bidder, generally amounting to a percentage of the total bid value, to ensure compliance with the engagement terms and conditions, protecting the interests of the Ministry of Railways.
Yes, there are certain benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in the tender. These provisions may include lower turnover criteria, exemptions from certain eligibility requirements, and potential financial support schemes designed to empower these business categories in engaging with government projects while adhering to ‘Make in India’ policies.
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