Indian Railways Tender by Rail Coach Factory Kapurthala (GEM/2025/B/6165388)
Multifunction Machine MFM (V2)
Tender Timeline
Tender Title: Multifunction Machine MFM (V2)
Reference Number: GEM/2025/B/6165388
Issuing Authority/Department: Indian Railways, Ministry of Railways
Introduction
The Multifunction Machine MFM (V2) tender aims to procure five multifunctional machines to enhance operational efficiency within the Indian Railways network. This procurement is essential to ensure that the services offered are both reliable and effective in handling a variety of tasks.
Scope of Work and Objectives
The scope includes the supply of Multifunction Machines designed for versatile applications, with the primary objective to support diverse operations in rail transport services. The machines should meet the specific functional requirements set out in the technical specifications and must ensure a seamless integration into existing workflows in the Indian Railways infrastructure. The ultimate goal is to improve productivity and streamline processes through advanced technological solutions.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Be a registered entity under the appropriate regulatory bodies.
- Possess prior experience in supplying similar machinery or equipment to governmental entities.
- Ensure compliance with all legal and financial obligations as required by the Indian government.
Technical Requirements
The Multifunction Machines should meet the following technical specifications:
- Capable of executing multiple functionalities such as printing, scanning, copying, and faxing.
- Advanced energy-efficient design to minimize operational costs.
- Compatibility with existing IT systems and seamless interfacing capability.
- Must adhere to recognized quality and safety standards, as stipulated by industry guidelines.
Financial Requirements
Bidders must provide a comprehensive financial proposal that includes:
- Detailed pricing breakdown for each machine.
- Documentation to demonstrate financial stability.
- Payment terms must comply with the policies set forth by the Indian Railways.
Document Submission Details
All required documents for this tender must be submitted digitally through the GEM portal. Bidders should ensure that all submissions meet format specifications to avoid disqualification.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages startups. Participation from these entities will be facilitated to promote entrepreneurial initiatives and encourage local manufacturing in compliance with the Make in India initiative.
Evaluation Process
The evaluation of bids will be carried out based on the following criteria:
- Technical compliance with the prescribed specifications.
- Pricing competitiveness and overall value for money.
- Timeliness and completeness of documentation submitted.
Delivery Locations
The machines will be delivered to designated Indian Railways locations as specified in the final procurement list, which will be communicated post-award.
Contact Information
For any queries related to this tender, interested parties are advised to consult the official Indian Railways contact points available through the GEM portal.
The comprehensive and structured approach to this tender ensures that the Indian Railways secures the best potential partners for fulfilling their operational needs through the latest advancements in multifunctional machinery.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in similar supplies, and fulfilling all legal obligations mandated by the Indian government. Bidders must comply with industry standards and possess necessary certifications.
The technical specifications for the multifunction machines include capabilities such as printing, scanning, copying, and faxing, along with energy-efficient design and compatibility with existing IT infrastructure. Compliance with quality and safety standards is also essential.
Bidders will be required to submit an Earnest Money Deposit (EMD) as part of their financial proposal. The exact EMD amount will be specified in the tender documentation, and it is to ensure that the bids are serious and credible.
Document submissions must be completed through the GEM portal. Bidders must ensure that all documents comply with the accepted formats and guidelines to avoid rejection of their bids.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs), including relaxed eligibility criteria and support in the participation process. This encourages a wider range of competitors and innovation from smaller entities.
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