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Tender Overview
The tender titled GEM/2025/B/6167044 is issued by the Agriculture and Farmers Empowerment Department of Odisha. This tender focuses on the procurement and supply of various office furniture items, including Modular Extendable Conference Tables, Executive Tables, Modular Tables, Meeting Tables, Revolving Chairs, Office Chairs, and Cafeteria Chairs. The department aims to enhance the functionality of their workspace through the acquisition of high-quality office furniture that meets operational needs.
Scope of Work
The scope of this tender encompasses:
- Supply of Office Furniture: Providing a total of 453 units of specified items including conference tables, executive tables, modular tables, and chairs.
- Quality Assurance: Ensuring that all items conform to industry standards and are durable for long-term use.
- Delivery and Installation: Successful bidders are required to deliver and install the furniture as per the designated locations specified by the department.
Objectives
The main objectives of this tender are:
- To procure modern and aesthetically pleasing office furniture that enhances work efficiency.
- To ensure the procurement process is transparent and competitive.
- To support local manufacturers and suppliers through fair bidding opportunities.
Eligibility Criteria
Bidders must meet the following eligibility requirements to participate in the tender:
- Be a legally registered entity capable of conducting business in India.
- Provide proof of experience in supplying similar items over the last three years.
- Hold necessary certifications relevant to manufacturing or dealing with office furniture.
Technical Requirements
Bidders must comply with the following technical specifications:
- All furniture must be ergonomically designed and meet quality assurance standards applicable in the furniture manufacturing sector.
- Materials used should be eco-friendly, non-toxic, and comply with safety regulations.
- Detailed product data sheets and quality assurance certifications must be submitted along with the bid.
Financial Requirements
The financial requirements include:
- Submission of a Performance Security to ensure compliance and quality, which will be stipulated in the tender document.
- Pricing to be competitive, including all applicable taxes and installation costs.
- Provision of Earnest Money Deposit (EMD) with the bid submission.
Document Submission Details
All bids must be submitted electronically via the designated online portal by the submission deadline. Necessary documents include:
- Bidder’s registration details.
- Technical and financial bids in separate documents.
- Certification and compliance documents as stated in the eligibility criteria.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), and specific provisions are in place to support local startups. Bidders must indicate MSE or startup status in their documentation to avail of relevant benefits.
Evaluation Process
The evaluation will be conducted based on the following criteria:
- Compliance with Technical and Financial Requirements.
- Quality and comparison of samples provided.
- Cost-effectiveness in terms of total pricing.
Delivery Locations
The successful bidder will be required to deliver all items to the specified locations across Odisha as directed by the Agriculture and Farmers Empowerment Department. Details will be provided in the contact section of the tender documentation.
Contact Information
For any inquiries or clarifications related to the tender, interested bidders can refer to the provided contact details in the tender documentation. However, it is advised to check official updates frequently as they may change over the course of the tender lifecycle.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a legally registered entity capable of operating within India. Bidders must provide evidence of prior experience in supplying similar furniture products over the last three years and hold necessary certifications relevant to the office furniture industry. It is essential for bidders to ensure they meet these minimum qualifications to participate effectively in the tender process.
To participate in this tender, bidders need to submit various required certificates including:
- Business registration documents.
- Quality assurance certifications related to furniture manufacturing.
- Compliance certificates indicating adherence to safety and environmental standards. These documents must accompany the bid submission to fulfill eligibility criteria and demonstrate capability.
The registration process for the tender involves creating an account on the designated e-procurement platform where the tender is posted. Bidders must follow registration prompts to create an account, after which they can access the tender documents and submit their bids. It is crucial to adhere to the registration process to access all necessary tender details and submit proposals effectively.
The accepted document formats for submission typically include PDF for technical and financial bids, along with JPEG or PNG for any visual evidence like samples or certifications. It is important to ensure that all documents are clear and legible as per the submission guidelines specified in the tender documentation.
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