Department of Defence Production Tender by Hindustan Aeronautics Limited (hal) (GEM/2025/B/6175576)
Modular Extendable Conference Table (V2)
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Modular Extendable Conference Table (V2) – Reference: GEM/2025/B/6175576
The Department of Defence Production, under the Ministry of Defence, is issuing a tender for the procurement of Modular Extendable Conference Tables (V2). The purpose of this tender is to source high-quality, versatile conference tables that meet the unique requirements of various government offices.
Scope of Work and Objectives
The objective of this tender is to acquire a total of one unit of Modular Extendable Conference Table (V2) designed to facilitate discussions, meetings, and collaborative work in a professional setting. The table should be of a modular design that can be easily extended or configured to accommodate different seating arrangements, ensuring adaptability to diverse requirements.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility criteria:
- Be a registered legal entity meaning an individual, partnership, or corporation.
- Have experience in supplying similar furniture products to governmental bodies or commercial enterprises.
- Compliance with local regulations and certification requirements as applicable to the country of production and supply.
Technical Requirements
Bidders must ensure that the proposed Modular Extendable Conference Table meets specific technical specifications, including but not limited to:
- High-quality materials ensuring durability and stability.
- A modular design facilitating easy configuration and reconfiguration.
- Aesthetically pleasing finishes suitable for a professional office environment.
- Adequate space for accessories needed during collaborative sessions, such as power outlets and data connections.
Financial Requirements
Bidders are required to provide a detailed financial proposal that includes:
- Comprehensive pricing breakdown for the Modular Extendable Conference Table (V2).
- All applicable taxes and charges.
- Delivery, installation, and any post-sale support services.
Document Submission Details
Interested parties are required to submit their bids electronically via the designated government procurement platform. All submissions must include:
- Completed technical proposal.
- Financial proposal with added costs broken down.
- Any necessary supporting documents such as certificates and past work references.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. There are specific advantages and concessions for MSEs that will be factored into the evaluation process. Furthermore, bidders providing startups benefits will also receive preferential treatment under the procurement rules.
Evaluation Process
Bids will be evaluated based on a combination of criteria including technical qualifications, financial proposals, and experience in delivering similar products. A two-stage evaluation process will ensure both the quality and cost-effectiveness of the proposals received.
Delivery Locations
The successful bidder will be required to deliver the Modular Extendable Conference Table to specified locations determined by the Department of Defence Production. The exact delivery points will be communicated upon finalizing the award of the contract.
Contact Information
For any queries regarding this tender, bidders are encouraged to reach out through the official channels provided on the tender platform. All inquiries should adhere to the guidelines and must be submitted in advance of the submission deadlines.
This tender represents a unique opportunity to contribute to the Department of Defence Production's ongoing commitment to enhancing operational efficiency and providing high-quality meeting environments. Interested bidders are encouraged to review the requirements carefully and submit compelling proposals aligned with the expectations outlined above.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience supplying similar products to government or commercial sectors, and demonstrating compliance with local regulations for tendering. Bidders must also be able to provide supporting documentation that shows their capability to fulfill the requirements.
The technical specifications for the Modular Extendable Conference Table include the use of durable materials, a flexible modular design for easy customization, professional aesthetic finishes, and adequate space for necessary utilities like power outlets. It is essential to demonstrate the functionality and adaptability suitable for diverse meeting environments.
The payment terms stipulate that once the goods have been delivered and accepted, the bidder must submit an invoice. Payment will typically be processed according to the agreed terms set forth in the contract, which may include stages or full payments upon successful delivery and installation of the conference table.
The Earnest Money Deposit (EMD) must be submitted with the bid and will act as a guarantee of the bidder’s commitment to fulfilling the tender requirements. The specific amount and payment methods will be detailed in the bidding documentation, which must be adhered to for the submission to be deemed valid.
The procurement process includes favorable provisions for Micro, Small, and Medium Enterprises (MSEs). These benefits may include price preference, eligibility for concessions on certain fees, and simplified documentation requirements, promoting inclusiveness and encouraging participation from smaller businesses in government tenders.
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