Ahmedabad Municipal Corporation Tender for 2-Year Maintenance of Submersible Pump Sets & Electrical Accessories

This tender invites qualified contractors to participate in a comprehensive maintenance contract for various capacities of open well submersible pump sets and related electrical-mechanical accessories across Ahmedabad Municipal Corporation's facilities. The project spans 2 years and covers multiple locations including sub-zonal offices, public health centers, muster stations, libraries, gyms, community health centers, and night shelters. The scope aims to ensure uninterrupted water supply and electrical functionality, vital for public health and civic services. The estimated project cost is approximately INR 29,12,171, with a bid validity of 120 days. Bidders must meet eligibility criteria, including submission of tender fee, EMD, and supporting documents. The tender is open to experienced firms in electrical and mechanical maintenance services, with a focus on municipal infrastructure. The process involves online submission, technical evaluation, and award based on quality and cost. Key deadlines include bid submission from June 4, 2025, to June 24, 2025, with evaluation scheduled for June 25, 2025.

The selected contractor will be responsible for the following:

• Routine and preventive maintenance of open well submersible pump sets of various capacities.
• Electrical and mechanical accessories upkeep, including motors, control panels, and associated components.
• Inspection and testing of pumps and accessories to ensure compliance with safety and operational standards.
• Timely repairs and replacements of faulty parts.
• Record keeping of maintenance activities and reporting.

The process includes:

1. Receiving work orders from Ahmedabad Municipal Corporation.
2. Conducting site assessments.
3. Performing maintenance as per technical specifications.
4. Documenting activities and updating records.
5. Ensuring minimal downtime and optimal functioning.

✓ Must have valid registration and licenses for electrical and mechanical maintenance services.
✓ Provide scan copy of tender fee payment proof.
✓ Submit EMD of INR 29,125 along with supporting documents.
✓ Proven experience in maintaining municipal or large-scale infrastructure projects.
✓ Financial stability with average annual turnover of at least INR 50 lakhs over the past 3 years.

Qualification Criteria	Minimum Requirement
Annual Turnover	INR 50 lakhs
Experience	Minimum 3 years in relevant maintenance
Certification	Valid electrical/mechanical maintenance licenses
EMD Amount	INR 29,125
Tender Fee	INR 1,500

**Note:** Bidders must submit all required documents as per tender guidelines to qualify.

The maintenance work must comply with the following technical parameters:

Parameter	Specification
Pump Capacity	1 HP to 10 HP (various)
Power Supply	415V, 3-phase, 50Hz
Control Panel	Must meet IS standards
Accessories	Including starter, relay, and wiring

Sequential procedures include: 1. Site inspection. 2. Testing of existing equipment. 3. Maintenance planning. 4. Execution of repairs and preventive measures. 5. Final testing and documentation.

The estimated project cost is INR 29,12,171, with a bid security (EMD) of INR 29,125. The financial proposal must include detailed cost breakdowns:

Item	Cost (INR)
Labour
Materials
Equipment
Miscellaneous

Payment terms are as follows: - 30% advance upon contract signing. - 50% after completion of 50% work. - Remaining 20% after final acceptance.

Bidders must ensure their financial bids are competitive and aligned with the project scope.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Submit the tender fee and EMD online before the deadline.
3. Attend pre-bid meeting if scheduled.
4. Submit technical and financial bids electronically by June 24, 2025, 6:00 PM.
5. Bids will undergo technical evaluation on June 25, 2025.
6. The successful bidder will be notified and contract awarded accordingly.

Event	Date	Details
Bid Submission Start	04-06-2025	12:00 PM
Bid Submission End	24-06-2025	6:00 PM
Bid Opening	25-06-2025	4:00 PM

**Important:** All bids must be submitted online through the official portal; physical submissions are not accepted.

Bids will be evaluated based on:

Criteria	Max Score	Weightage
Technical competence	50	50%
Financial bid	50	50%

Evaluation factors include: - Experience in municipal maintenance projects. - Technical approach and methodology. - Financial competitiveness. - Compliance with eligibility criteria.

Minimum qualifying score for technical evaluation is 50%. The final selection will be based on combined scores, with priority given to quality and cost-effectiveness.

Date	Event	Details
04-06-2025	Bid Submission Start	Tender documents available for download
24-06-2025	Bid Submission End	Last date for bid submission
25-06-2025	Bid Opening	Technical evaluation scheduled
25-06-2025	Evaluation Completion	Results announced
02-07-2025	Contract Award	Expected date for contract signing

**Note:** All deadlines are strict; late submissions will be rejected.

For queries and assistance, contact:

Name: Ahmedabad Municipal Corporation - Light Department
Address: 5th Floor, C-Block, Sardar Patel Bhavan, Danapith, Ahmedabad - 380001
Phone: 9712967724
Email: nprocure@ncode.in

Contact Person	Role	Phone	Email
Municipal Commissioner	Tender Inviter	9712967724	nprocure@ncode.in
Add. Chief Engineer (Electrical)	Bid Opening Authority	9712967724	nprocure@ncode.in

All bidders are encouraged to participate in free vendor training sessions held every Saturday at (n)code Solutions, Ahmedabad. Detailed tender documents, including scope, terms, and conditions, are available for download. Ensure compliance with all eligibility and technical requirements to avoid disqualification. The tender process emphasizes transparency and fairness, with awards based on merit and value for money. Bidders should review all guidelines carefully and submit complete documentation before the specified deadlines.