Government Tender for Providing Tata ACE Mini Trucks on Yearly Rental for Ahmedabad Municipal Corporation

This government tender invites qualified bidders to provide Tata ACE type mini truck vehicles on a yearly rental basis for various departments of Ahmedabad Municipal Corporation (AMC). The tender aims to ensure reliable transportation solutions through a contractual agreement, adhering to AMC's terms and conditions. The project is open to companies specializing in vehicle leasing, fleet management, or supplying mini trucks to government agencies. The tender process includes multiple stages: Preliminary, Technical, and Commercial, with clear evaluation criteria and deadlines. The key details include a bid submission start date of 17th May 2025, with the deadline on 9th June 2025, and a bid validity period of 120 days. The estimated value of the contract ranges between INR 42,00,000 and INR 50,00,000. Interested bidders must meet eligibility criteria, including submission of necessary documents and EMD of INR 4,20,000. This opportunity is ideal for transportation service providers, vehicle rental companies, and fleet operators seeking government contracts in Gujarat.

• Provide Tata ACE type mini trucks on a yearly rental basis as per AMC's requirements.
• Ensure all vehicles meet the specifications outlined in the tender document.
• Maintain vehicles in good working condition throughout the contract period.
• Comply with all safety, environmental, and operational standards mandated by AMC.
• Submit regular maintenance reports and vehicle logs.
• Adhere to the contractual terms regarding rental payments and service levels.

The process involves:

1. Submission of bid documents including technical and financial proposals.
2. Evaluation of technical compliance based on specifications and documents.
3. Commercial bid opening for qualifying bidders.
4. Final selection and contract award.

Specification	Requirement
Vehicle Type	Tata ACE Mini Truck
Rental Duration	1 Year (extendable based on performance)
Maintenance	AMC to specify maintenance schedule
Insurance	Comprehensive insurance coverage
Delivery Location	Ahmedabad Municipal Corporation Central Workshop
Payment Terms	Monthly/Quarterly rental payments

Bidders must provide proof of vehicle ownership or lease agreements, valid insurance, and compliance certificates as part of their technical bid.

✓ Must have valid vehicle leasing or fleet management licenses.
✓ Attach scan copies of necessary documents such as registration certificates, insurance, and previous contract proof.
✓ Must have experience in supplying vehicles to government agencies.
✓ EMD of INR 4,20,000 must be submitted along with bid.
✓ Bidder should have a minimum annual turnover of INR 50 lakhs in the last three financial years.

Qualification Criterion	Minimum Requirement
Experience in Govt Contracts	At least 2 years
Financial Turnover	INR 50 lakhs per year
EMD	INR 4,20,000
Valid Vehicle Documents	Yes
Technical Capability	Proven fleet management experience

Bidders failing to meet these criteria will be disqualified from the process.

Parameter	Specification
Vehicle Model	Tata ACE Mini Truck
Engine Power	Minimum 700cc
Load Capacity	As per manufacturer standards
Fuel Type	Diesel
Vehicle Condition	New or well-maintained used vehicles
Certification	Valid registration and insurance

Sequential steps: 1. Submit technical documents. 2. Undergo technical evaluation. 3. Await technical approval. 4. Proceed to commercial bid opening.

All vehicles must meet the specifications listed and pass inspection before deployment.

The total estimated contract value ranges from INR 42,00,000 to INR 50,00,000, based on the number of vehicles and rental terms. The tender fee is INR 3,600, payable online. The payment schedule involves:

• An initial deposit of the EMD amount of INR 4,20,000.
• Monthly or quarterly rental payments as per the agreement.
• Final payment upon successful completion of the contract.

Cost Component	Amount (INR)
Tender Fee	3,600
EMD	4,20,000
Estimated Total	42,00,000 - 50,00,000

Payments are to be made through electronic transfer as per specified schedules, with penalties for non-compliance.

1. Download and review tender documents from the official portal.
2. Submit bid along with required documents before the deadline.
3. Attend the technical evaluation scheduled on 11-06-2025.
4. Await the commercial bid opening.
5. Final evaluation and contract award.

Event	Date & Time
Bid Submission Start	17-05-2025 17:00
Bid Submission End	09-06-2025 18:00
Technical Evaluation	11-06-2025 11:05
Commercial Evaluation	11-06-2025 11:10

**Ensure all documents are properly uploaded and submitted before the deadline.** Bidders must have valid digital certificates for online submission.

Bids will be evaluated based on:

• Technical compliance (40%)
• Experience and past performance (20%)
• Financial bid competitiveness (30%)
• Submission of complete documentation (10%)

Criteria	Weightage
Technical Specification Adherence	40%
Past Experience	20%
Cost Effectiveness	30%
Completeness of Submission	10%

Minimum thresholds include 70% in technical compliance and satisfactory financial bids. Bidders must meet all criteria to qualify for final selection.

Date	Event	Details
17-05-2025	Bid Start Date	Bidders can begin submitting proposals
09-06-2025	Bid End Date	Last date for bid submission
11-06-2025	Technical Evaluation	Evaluation of technical bids
11-06-2025	Commercial Evaluation	Opening of financial bids
15-06-2025	Award Notification	Expected date of contract award
01-07-2025	Contract Commencement	Expected start of contract

**All deadlines are strict; late submissions will not be considered.**

For queries and assistance, contact:

• Name: Joint Director (Mechanical)
• Phone: 7819862810
• Email: nprocure@ncode.in
• Address: Ahmedabad Municipal Corporation, Central Workshop, Opp. Old Lathi Bazzar, Jamalpur, Ahmedabad

Contact Person	Role	Phone	Email
Joint Director (Mechanical)	Tender Incharge	7819862810	nprocure@ncode.in

Support teams are available during working hours for technical and procedural assistance.

Bidders are encouraged to participate in free vendor training sessions held every Saturday at (n)Code Solutions, Ahmedabad, to familiarize with the online bidding process. All submissions must be made electronically via the official NProcure portal. Ensure compliance with all terms and conditions specified in the tender document, including vehicle specifications, documentation, and payment procedures. The Ahmedabad Municipal Corporation reserves the right to accept or reject any bid without assigning reasons. For detailed terms, download the tender document from the provided link.