Tender Title: Bus Hiring Service - Short Term
Reference Number: GEM/2025/B/6183809
The Airports Authority of India (AAI), under the auspices of the Ministry of Civil Aviation, invites tenders for the provision of Bus Hiring Service - Short Term. This tender aims to secure comprehensive bus rental services tailored to meet short-duration requirements for local transportation needs.
Scope of Work and Objectives
The primary objective is to engage a qualified service provider for the hiring of buses possessing a capacity of 49 to 52 passengers, categorized as Non Deluxe (NDX). The selected agency will be responsible for providing transportation solutions that are punctual, safe, and of high quality, ensuring seamless mobility for AAI personnel and stakeholders.
Eligibility Criteria
To qualify for participation, bidders must meet the following eligibility requirements:
- The entity must be a legally registered business that complies with local regulations.
- Prior experience in providing bus hiring services, particularly for governmental or large organizations, is preferred.
- Bidders must not have any disqualifications imposed by any government agencies.
Technical Requirements
Bidders are required to adhere to specific technical specifications, including:
- Provision of buses that comply with all safety and regulatory standards.
- Clean and well-maintained vehicles that meet passenger comfort requirements.
- A well-trained and licensed driver for each vehicle provided.
Financial Requirements
Bidders must provide comprehensive financial documents to support their capacity to offer these services. Financial requirements include:
- Submission of audited financial statements for the last three financial years.
- A clear pricing structure, including all costs associated with the bus hiring services.
Document Submission Details
Bids must be submitted through the designated online platform. Required documents include:
- Technical proposal outlining service capabilities.
- Financial proposal detailing pricing.
- Copies of certificates proving registration and compliance with necessary regulations.
Special Provisions
This tender includes provisions aimed at promoting Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in the bidding process. Eligible entities may receive benefits designed to support their entry into tendering activities.
Evaluation Process
The evaluation process will consider both technical and financial proposals. The assessment criteria will aim to ensure that the selected bidder can deliver quality services while maintaining cost-effectiveness. Bids will be evaluated based on adherence to the eligibility criteria, service quality, and pricing.
Delivery Locations
Services will be required at multiple local locations designated by AAI, ensuring flexibility in operational requirements.
Contact Information
For details or queries regarding the tender, potential bidders can refer to the official contact channels provided by the Airports Authority of India.
In summary, the Tender GEM/2025/B/6183809 represents an opportunity for registered entities to provide essential transport solutions to the AAI, bolstering local mobility for key stakeholders within the aviation sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliant with all local regulations. Bidders must also demonstrate prior experience in similar services, particularly with governmental or large corporations. It is essential for bidders to ensure they do not have any negative standings with government agencies, which could disqualify them from participating.
Bidders must present valid registration certificates as proof of their business entity’s legal status. Additional documents may include tax registration certificates and insurance certificates, depending on the specifications mentioned in the tender documents. Having all necessary certificates enhances credibility and improves the chance of successful evaluation.
Bidders must register on the official procurement platform specified in the tender notice. This process typically involves filling out an online form with company details, submitting necessary credentials, and receiving a confirmation. It’s crucial to ensure that all details are accurately provided to avoid any hitches in the registration process.
The tender documents must be submitted in electronic format, typically as PDF files, which ensure higher compatibility with procurement systems. Additional formats may be indicated within the tender documentation. It is advisable to refer to submission instructions outlined in the tender to ensure compliance with accepted document formats.
MSEs participating in this tender can benefit from various measures aimed at nurturing their involvement in public procurement. This includes relaxed eligibility criteria, preferential pricing, and other assistance provisions designed to foster a competitive environment for these enterprises. These provisions not only empower MSEs but are integral to national initiatives encouraging local businesses.
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