Title: Bus Hiring Service - Short Term - Local
Reference Number: 1252fc98a
Issuing Authority/Department: Contracts and Materials, Ministry of Power
The purpose of this tender is to solicit bids for the provision of Bus Hiring Service for local transportation needs. This service is essential for supporting various operations and activities within the ministry, ensuring the safe and efficient transportation of personnel and goods as stipulated in the scope of work.
Scope of Work and Objectives
The primary objective of this tender is to provide Bus Hiring Services for short-term local needs, specifically for a fleet of buses that can accommodate 49-52 passengers. The scope encompasses all aspects of service delivery, including procurement, maintenance, and operation of the buses to ensure maximum safety and comfort for passengers. The successful bidder will be responsible for the timely and efficient fulfilment of transportation needs in accordance with the specified requirements.
Eligibility Criteria
Participants must meet the following eligibility requirements to qualify for this tender:
- Must be a legally registered entity capable of providing transportation services.
- Previous experience in delivering bus hire services or similar services will be required.
- Must hold valid licenses and permits to operate commercial transport vehicles.
Technical Requirements
Bidders must demonstrate compliance with the following technical specifications:
- Buses should comply with applicable safety and quality standards.
- Vehicles must be well-maintained, with proof of regular inspections and servicing.
- Bidders must provide details on vehicle specifications, including seating capacity, safety features, and accessibility options.
Financial Requirements
Bidders must prepare and present a detailed financial proposal that includes:
- Pricing structure for the hiring service.
- A clear breakdown of costs associated with maintenance, fuel, and any additional services provisioned.
Document Submission Details
All bids must be submitted electronically in the specified format. Complete instructions regarding document submission requirements are included in the tender documentation, along with a checklist to ensure completeness.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, with special provisions and support mechanisms outlined in the tender documentation. This reflects the government’s commitment to fostering local businesses and promoting sustainability within the sector.
Evaluation Process
Upon submission, bids will be evaluated based on the following criteria:
- Compliance with eligibility and technical requirements.
- Financial competitiveness and transparency.
- Previous experiences and performance feedback from relevant clients.
Delivery Locations
The successful bidders will be required to operate within local jurisdictions as detailed in the scope of work. Buses may also be required for special events and needs as specified in the contract.
Contact Information
For any inquiries regarding this tender, interested bidders may contact the Contracts and Materials department at the Ministry of Power. However, specific contact details are to be sought from the official tender documentation to ensure accurate communication.
This tender invites qualified entities to be a part of a transformative journey towards efficient local transportation solutions through the provision of reliable bus hiring services. Ensure your submission aligns with the criteria outlined to secure your consideration in this essential initiative.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing transportation services, demonstrating previous experience in delivering bus hiring services, and holding the necessary licenses and permits to operate commercial transport vehicles. Entities must also provide documentation to prove compliance with local regulations.
Bidders must ensure that the buses meet applicable safety and quality standards. This includes providing well-maintained vehicles that have undergone regular inspections and servicing, as well as detailing specifications that include seating capacity, safety features, and accessibility options. Meeting these technical criteria is crucial for successful bid evaluation.
Bids must be submitted electronically as per the instructions outlined in the tender documentation. All submissions must be in specified formats as defined by the contracting authority, typically allowing for formats such as PDF and Word documents. Adhering to these submission protocols is essential to avoid any disqualification.
Required financial documentation includes a pricing structure for the hiring service along with an itemized breakdown of costs related to maintenance, fuel, and any additional services. This ensures transparency and assists in the price evaluation considerations, enabling a fair assessment of all bids received.
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), providing special provisions that may include reduced eligibility criteria or financial assistance. Startups are also welcomed to participate, aligning with the government’s objective of fostering local enterprise. Compliance with relevant policies such as ‘Make in India’ are also highlighted to support local content in procurement processes.
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