Airports Authority of India (AAI) Tender by Ans,finance,hr,engineering,tech,ops,commercial,general Store,it (265d2f20c)

Supply of Main and standby set of EPABX system it should be of IP EPABX with Media Gateway category

Goods
Qty:8,920
EMD: ₹2.2 Lakh
EST Bid: ₹1.1 Crore

Tender Timeline

Tender Issue
May 16, 2025 at 3:30 PM

Tender Title: SITC of Server based IP EPABX with 3 years post onsite warranty and 7 year CAMC at Mysuru Airport
Reference Number: 265d2f20c
Issuing Authority/Department: Airports Authority of India (AAI), Ministry of Civil Aviation

Scope of Work and Objectives

The objective of this tender is to procure a Server based IP EPABX system complete with main and standby components, which allows integration with the existing BSNL setup. The tender includes the supply of various essential equipment needed for the setup and installation at Mysuru Airport. This encompasses the latest technology desktop systems for monitoring and controlling the EPABX, as well as a range of IP phones and supporting hardware necessary for optimal functioning.

Deliverables Include:

  • Supply of Desktop systems with relevant monitoring software.
  • Supply of a comprehensive EPABX operator console.
  • Provision of 24-port and 16-port layer-2 POE switches.
  • Supply of various telephony devices including Executive and Analog IP phones.
  • A fully loaded 42U server rack and a 12U wall mount rack.
  • The necessary materials for a conventional earthing system and laying down of fiber optic network cables.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet specific eligibility criteria, including:

  • Be a registered entity in the relevant field.
  • Have proven experience in similar supply and installation projects.
  • Comply with all legal and financial provisions applicable to public tenders.

Technical Requirements

Bidders are required to provide:

  • Detailed technical specifications for each item listed in the tender documents.
  • Certifications for compliance with relevant quality and operational standards.
  • Evidence of successful past installations of similar systems.

Financial Requirements

Bid submissions must include:

  • A valid Earnest Money Deposit (EMD) as per the requirements detailed in the tender.
  • Financial documents showcasing the bidder’s stability and capacity to fulfill the contract.

Document Submission Details

Bidders are to submit their proposals through the designated online portal within the specified submission window. All required documents should be formatted in PDF to ensure compliance.

Special Provisions

This tender includes specific provisions designed to support Micro, Small, and Medium Enterprises (MSEs). Further, there are benefits for startups in line with the government's initiative to promote new ventures.

Evaluation Process

Proposals will undergo a systematic evaluation focusing on financial viability, technical specifications, and compliance with eligibility criteria. The evaluation committee will rate the submissions based on clear benchmarks outlined in the tender conditions.

Delivery Locations

The primary delivery location for the procured items is Mysuru Airport. Successful bidders will be responsible for the logistics involved until the successful installation of systems.

Contact Information

While specific contact details are not provided, bidders are encouraged to refer to the official AAI website for further clarifications or questions regarding the tender.

Tender BOQ Items

42 Items
1.

Supply of Main and standby set of EPABX system it should be of IP EPABX with Media Gateway category based on Server media gateway Architecture and it can be integrated with existing BSNL setup

Qty:1
Unit:set
90
2.

Supply of Desktop latest technology with relevant software for Monitoring and controlling of EPABX

Qty:1
Unit:nos
90
3.

Supply of EPABX operator console

Qty:1
Unit:nos
90
4.

Supply of 24-port layer-2 POE switch with 1G 4 No. SFP port.

Qty:2
Unit:nos
90
5.

Supply of 16-port layer-2 POE switch with 1G 2 No. SFP port

Qty:5
Unit:nos
90
6.

Supply of fully loaded 42U rack 800x1000x2013 WxDxH with both side Earthing strips

Qty:1
Unit:nos
90
7.

Supply of 12U wall mount rack.

Qty:5
Unit:nos
90
8.

Supply of Executive IP Phone POE based sets with 4.3 inches display.

Qty:30
Unit:nos
90
9.

Supply of IP Phone POE based sets with 2.4 inches display.

Qty:20
Unit:nos
90
10.

Supply of Analog telephone sets with CLI and speaker.

Qty:20
Unit:nos
90
11.

Supply of SFP-1G-LR.

Qty:6
Unit:nos
90
12.

Supply of materials for conventional earthing system, with length of copper strip is 50 meters.

Qty:1
Unit:nos
90
13.

Supply and laying of 6 core SMF 9 125 micron 1000Mbps Fiber Optic Network cable including clamps connectors terminations splicing and all accesories etc

Qty:1000
Unit:meter
90
14.

Supply of fully loaded LIU with 12 port rack mountable

Qty:2
Unit:nos
90
15.

Supply and laying UTP CAT 6 data cable with connectors termination etc

Qty:2500
Unit:meter
90
16.

Supply and laying telephone cable with connectors termination etc

Qty:1000
Unit:meter
90
17.

Supply of 2.5 Sqmm 3 core multi strand coppe wire power cable

Qty:300
Unit:meter
90
18.

Supply of 24 PORT Cat 6 IO patch panel with shutter

Qty:6
Unit:nos
90
19.

Supply of RJ45 CAT6E Lan IO Network Keystone Jack Gang Box Single Port Face Plate 1 set

Qty:100
Unit:nos
90
20.

Supply of Cat3 Rj11 6p4c Phone Telephone Keystone Jack IO box

Qty:50
Unit:nos
90
21.

Supply of Gang Box With Input Output ROSETTE BOX

Qty:50
Unit:nos
90
22.

Supply of RJ11 Telephone Line Cabl 3 Meter.

Qty:50
Unit:nos
90
23.

Supply of CAT6 LAN cables 3 meters.

Qty:50
Unit:nos
90
24.

Supply and laying casing capping for LAN cable wiring with all fittings L and T 100x40 mm size

Qty:300
Unit:meter
90
25.

Supply and laying casing capping for LAN cable wiring with all fittings L and T 30x10 mm size

Qty:1000
Unit:meter
90
26.

Supply of MDF Main distribution frame with cover with 10 Krone connectores 100 pairs

Qty:2
Unit:nos
90
27.

Supply of IDF Intermediate distribution frame with cover 02 Krone connectores 20 pairs

Qty:8
Unit:nos
90
28.

Supply of 0.5mm Armoured 20 Pair JFC Cable

Qty:300
Unit:meter
90
29.

Supply of 0.5mm Armoured 10 Pair JFC Cable

Qty:500
Unit:meter
90
30.

Supply of telephone line spd

Qty:50
Unit:nos
90
31.

Supply and laying of 50 mm dia HDPE pipe PN-6

Qty:500
Unit:meter
90
32.

Excavation in soft Soil with the required depth up to 75cm Backfilling with marking flag

Qty:1000
Unit:meter
90
33.

Excavation in Hard Soil with the required depth up to 75cm Backfilling

Qty:50
Unit:meter
90
34.

Training and Documentation Charges

Training and Documentation Charges

Qty:1
Unit:job
90
35.

Installation testing and commissioning charges.

Qty:1
Unit:job
90
36.

4th year CAMC after completing 3 year warranty - Only for SL No 1 and 02

4th year CAMC after completing 3 year warranty -Only for SL No 1 and 02

Qty:1
Unit:job
90
37.

5th year CAMC - Only for SL No 1 and 02

Qty:1
Unit:job
90
38.

6th year CAMC - Only for SL No 1 and 02

Qty:1
Unit:job
90
39.

7th year CAMC - Only for SL No 1 and 02

Qty:1
Unit:job
90
40.

8th year CAMC - Only for SL No 1 and 02

Qty:1
Unit:job
90
41.

9th year CAMC - Only for SL No 1 and 02

Qty:1
Unit:job
90
42.

10th year CAMC - Only for SL No 1 and 02

Qty:1
Unit:job
90

General Information

Item Category
Supply of Main and standby set of EPABX system it should be of IP EPABX with Media Gateway category based on Server media gateway Architecture and it can be integrated with existing BSNL setup , Supply of Desktop latest technology with relevant software for Monitoring and controlling of EPABX , Supply of EPABX operator console , Supply of 24-port layer-2 POE switch with 1G 4 No. SFP port. , Supply of 16-port layer-2 POE switch with 1G 2 No. SFP port , Supply of fully loaded 42U rack 800x1000x2013 WxDxH with both side Earthing strips , Supply of 12U wall mount rack. , Supply of Executive IP Phone POE based sets with 4.3 inches display. , Supply of IP Phone POE based sets with 2.4 inches display. , Supply of Analog telephone sets with CLI and speaker. , Supply of SFP-1G-LR. , Supply of materials for conventional earthing system, with length of copper strip is 50 meters. , Supply and laying of 6 core SMF 9 125 micron 1000Mbps Fiber Optic Network cable including clamps connectors terminations splicing and all accesories etc , Supply of fully loaded LIU with 12 port rack mountable , Supply and laying UTP CAT 6 data cable with connectors termination etc , Supply and laying telephone cable with connectors termination etc , Supply of 2.5 Sqmm 3 core multi strand coppe wire power cable , Supply of 24 PORT Cat 6 IO patch panel with shutter , Supply of RJ45 CAT6E Lan IO Network Keystone Jack Gang Box Single Port Face Plate 1 set , Supply of Cat3 Rj11 6p4c Phone Telephone Keystone Jack IO box , Supply of Gang Box With Input Output ROSETTE BOX , Supply of RJ11 Telephone Line Cabl 3 Meter. , Supply of CAT6 LAN cables 3 meters. , Supply and laying casing capping for LAN cable wiring with all fittings L and T 100x40 mm size , Supply and laying casing capping for LAN cable wiring with all fittings L and T 30x10 mm size , Supply of MDF Main distribution frame with cover with 10 Krone connectores 100 pairs , Supply of IDF Intermediate distribution frame with cover 02 Krone connectores 20 pairs , Supply of 0.5mm Armoured 20 Pair JFC Cable , Supply of 0.5mm Armoured 10 Pair JFC Cable , Supply of telephone line spd , Supply and laying of 50 mm dia HDPE pipe PN-6 , Excavation in soft Soil with the required depth up to 75cm Backfilling with marking flag , Excavation in Hard Soil with the required depth up to 75cm Backfilling , Training and Documentation Charges , Installation testing and commissioning charges. , 4th year CAMC after completing 3 year warranty - Only for SL No 1 and 02 , 5th year CAMC - Only for SL No 1 and 02 , 6th year CAMC - Only for SL No 1 and 02 , 7th year CAMC - Only for SL No 1 and 02 , 8th year CAMC - Only for SL No 1 and 02 , 9th year CAMC - Only for SL No 1 and 02 , 10th year CAMC - Only for SL No 1 and 02
Ministry Name
Ministry of Civil Aviation
Department Name
Airports Authority of India (AAI)
Organisation Name
Ans,finance,hr,engineering,tech,ops,commercial,general Store,it

Financial Information

Estimated Bid Value
₹1,10,17,255.00
EMD Amount
₹2,20,345.00
OEM Average Turnover
₹120.00 Lakh (s)
Minimum Turnover
₹55.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
4 Days

Tender Documents

5 Documents
GeM-Bidding-7848683.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity with a proven track record in similar supply and installation projects. Bidders should also comply with local laws and financial provisions applicable to public tenders.

Bidders must ensure their proposals include detailed technical specifications for the IP EPABX system and associated components. Furthermore, compliance with quality standards relevant to telecommunication systems is mandatory to ensure proper functionality and reliability.

Proposals must be submitted in PDF format and should include the bid response, technical specifications, and all financial documents. This ensures adherence to compliance requirements and allows for a streamlined review process.

The Earnest Money Deposit (EMD) is crucial to demonstrate a bidder’s commitment to the tender process. It serves as a security deposit, the details of which will be provided in the tender documents. Additionally, bidders must consider performance security requirements as stipulated.

Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions aimed at assisting startups as part of the contract obligations. Bidders should ensure they comply with relevant local content procurement rules and consider how they align with the ‘Make in India’ policies.

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