Tender Title:

Operation and Comprehensive Maintenance Contract of VRF AC System at CE Hindon Ghaziabad

Reference Number:

GEM/2025/B/6152226

Issuing Authority:

Airports Authority of India (AAI)

Department:

Ministry of Civil Aviation

Scope of Work and Objectives

The primary objective of this tender is to establish a contract for the operation and comprehensive maintenance of the Variable Refrigerant Flow (VRF) Air Conditioning System at CE Hindon, Ghaziabad. The scope of work includes various activities aimed at ensuring optimal performance and reliability of the VRF AC Systems. This covers different aspects such as preventive and corrective maintenance, regular inspections, diagnostics, troubleshooting, and necessary repairs, including the supply and installation of various electrical components like cables.

Providers must demonstrate the capacity to perform operations and maintenance efficiently and uphold the highest standards of service delivery.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity under relevant authorities.
• Have prior experience in the operation and maintenance of VRF AC systems, particularly in aviation or similar sectors.
• Possess necessary licenses and permits for undertaking maintenance services.
• Comply with all local laws and regulations relating to service contracts.

Technical Requirements

Bidders must provide a comprehensive technical proposal detailing their approach to maintenance, including:

• Technical specifications for the VRF AC system.
• Quality standards that will be followed during service execution.
• Compliance with international and local regulations governing air conditioning maintenance.
• Testing criteria to ascertain the efficiency of serviced units.

Financial Requirements

Participants are required to submit a detailed financial proposal along with their bids. This should include:

• A breakdown of costs involved in the maintenance services offered.
• Payment terms and conditions.
• Performance security requirements to ensure compliance with the contract terms.

Document Submission Details

All documents required for submission should be presented in the specified formats set forth by Airports Authority of India. Bidders must ensure that their proposals include all necessary certifications and technical documents. It is advisable to verify any specific formats accepted for submission to prevent disqualification.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Specific provisions will be in place to provide benefits to eligible parties, in alignment with 'Make in India' policies, as well as local content requirements.

Evaluation Process

The evaluation of the bids will follow a systematic process, focusing on:

• Technical competence and past experience.
• Financial viability and proposed pricing strategy.
• Completeness and compliance of the submitted documents.
• Overall suitability based on the tender requirements.

Delivery Locations

The execution location for the contract services will primarily be at the CE Hindon facility in Ghaziabad.

Contact Information

While the document does not provide explicit contact details, bidders are encouraged to reach out through the official contact channels of the Airports Authority of India for any queries related to the tender process.

By adhering to this detailed tender description, bidders can ensure their proposals align with the requirements and are positioned for successful evaluation.