Tender Title: Operation and Maintenance of HVAC System
Tender Reference Number: GEM/2025/B/6116365
Issuing Authority/Department: Airports Authority of India (AAI)
Ministry of Civil Aviation

1. Scope of Work and Objectives

The purpose of this tender is to solicit bids for the Operation and Maintenance of HVAC System. The scope includes the day-to-day operation and maintenance of both the Heating, Ventilation, and Air Conditioning (HVAC) system and Variable Refrigerant Volume (VRV) based air-conditioners. The objectives are to ensure optimal operational efficiency, enhance energy management, provide timely maintenance, and establish a systematic approach to HVAC management that adheres to industry standards.

2. Eligibility Criteria

Eligible bidders must possess the necessary qualifications, including being a registered entity, either a private or public sector organization, with proven experience in operating and maintaining HVAC systems. Relevant certifications and licenses may also be required to demonstrate capability in handling such projects.

3. Technical Requirements

Bidders are required to comply with specific technical specifications related to the operation and maintenance of HVAC systems. This includes adherence to quality standards and operational protocols specified by the Airports Authority of India, ensuring that all maintenance activities align with best practices in the HVAC industry.

4. Financial Requirements

Financial stability will be a key determining factor in bid selection. Bidders must submit a detailed financial statement along with the bid. It's crucial to demonstrate sound financial health through recent audits and balance sheets.

5. Document Submission Details

All required documents must be submitted electronically through the designated tendering portal. Bidders should ensure that all submissions comply with the specified formats to avoid disqualification. Failure to provide complete documentation may result in rejection of the bid.

6. Special Provisions

The tender recognizes and encourages participation from Micro, Small, and Medium Enterprises (MSEs). Startups are also encouraged to apply, given that they demonstrate the necessary expertise and capability in delivering the required services.

7. Evaluation Process

Bids will undergo a comprehensive evaluation process focused on technical and financial aspects. The evaluation will include thorough scrutiny against eligibility criteria, compliance with technical requirements, and life-cycle costing to determine the best value for money.

8. Delivery Locations

Services are expected to be rendered at designated Airports managed by the Airports Authority of India. Details regarding specific locations may be provided upon successful bid evaluation.

9. Contact Information

For further inquiries regarding this tender, interested parties may contact the Airports Authority of India. Specific contact details may be made available via the official tendering portal or upon request from the designated department.

In conclusion, this tender represents an opportunity for qualified firms with experience in HVAC systems to participate in an essential service for the Airports Authority of India. The importance of maintaining optimal environmental conditions in airport facilities cannot be overstated, and this tender aims to procure services that prioritize operational excellence and compliance with regulatory standards.