Tender Title: Operation and Maintenance of Substation - Complete System
Reference Number: GEM/2025/B/6132864

Issuing Authority: Department of Higher Education, Ministry of Education

The Operation and Maintenance of Substation - Complete System tender involves the comprehensive upkeep and management of electrical substation facilities to ensure efficient and uninterrupted service. This includes both operational tasks and maintenance activities tailored to enhance performance and safety standards.

Scope of Work and Objectives

The primary aim of this tender is to procure services for the effective operation and maintenance of substations, focusing on minimizing downtimes and optimizing resource utilization. Contractors will be responsible for routine inspections, repairs, and on-demand maintenance, ensuring adherence to regulatory standards and protocols. This encompasses not just the physical hardware but also the necessary software systems that support operations.

Eligibility Criteria

To qualify for this tender, bidders must be legally registered entities with a proven track record in electrical operations and maintenance. Experience in managing similar projects will be significantly advantageous. Preference will be given to firms that demonstrate a history of compliance with safety and technical standards.

Technical Requirements

Participating firms are required to present a robust technical proposal that aligns with the latest industry standards in operation and maintenance practices. This includes detailing the methodologies to be employed, personnel qualifications, and the technology to be utilized throughout the project lifecycle. It is essential that all equipment and techniques are compliant with existing regulatory frameworks.

Financial Requirements

Bidders must provide detailed financial statements to demonstrate their financial health and capacity to undertake and finance the requested services. A bid security or Earnest Money Deposit (EMD) will also be required to ensure commitment to the tender.

Document Submission Details

All tender-related documents must be submitted electronically through the designated platform, as specified by the issuing authority. It is crucial that submissions are complete and contain all required documentation, including technical proposals, financial statements, and a copy of the EMD.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers certain benefits in the selection process to promote inclusiveness and innovation from smaller enterprises. Additionally, startups can present their unique solutions that meet the tender requirements to improve their chances of being awarded contracts.

Evaluation Process

The evaluation criteria will involve a thorough assessment of both technical and financial proposals. Bids will be scored based on predefined metrics that assess quality, compliance with technical specifications, and cost-effectiveness. Transparency will be maintained throughout the evaluation stage to ensure fair selection.

Delivery Locations

Services will be required at designated substation locations as specified in the tender documentation. Bidders should plan for logistics to ensure timely access and management of facilities.

Contact Information

For further inquiries regarding the tender, please refer to the official contact details provided on the tender notice. Transparency in communication will be encouraged to facilitate a smooth bidding process.