Airports Authority of India (AAI) Tender by Ans,finance,hr,engineering,tech,ops,commercial,general Store,it (GEM/2025/B/6140247)
Annual Maintenance service-AIR CONDITIONER
Tender Timeline
Tender Title: Annual Maintenance Service for Air Conditioners
Tender Reference Number: GEM/2025/B/6140247
Issuing Authority: Airports Authority of India (AAI)
Department: Ministry of Civil Aviation
The Annual Maintenance Service for Air Conditioners is a crucial initiative introduced by the Airports Authority of India (AAI) under the purview of the Ministry of Civil Aviation. This tender seeks qualified contractors to provide comprehensive maintenance services for air conditioning units to ensure optimal performance and prolong machinery lifespan in various locations operated by the Authority.
Scope of Work and Objectives
The objective of this tender is to establish an efficient contract for the annual maintenance of air conditioning systems across the AAI facilities. The scope includes the following key ingredients:
- Regular scheduled maintenance visits for system checks.
- Immediate troubleshooting and repair services in case of breakdowns.
- Replacement of faulty parts with approved materials.
- Compliance with all technical standards laid by the industry.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements:
- The bidder must be a registered entity with a valid GST number.
- Proven experience in air conditioning maintenance, preferably in airport or commercial environments.
- Financial stability to manage large-scale maintenance contracts.
Technical Requirements
Technical specifications for the maintenance service include:
- Skilled personnel with qualifications in HVAC systems.
- Access to necessary tools and diagnostic equipment.
- Capability to ensure compliance with industry safety and quality standards.
Financial Requirements
Bidders are expected to provide:
- Comprehensive pricing for maintenance packages.
- Correct and clear cost breakdowns reflecting all services provided.
- Submission of a valid Earnest Money Deposit (EMD), which will be specified in the tender documents at the time of submission.
Document Submission Details
Interested parties must prepare their documents in specified formats. Detailed instructions regarding submission timelines and acceptable documentation will be included in the tender documentation issued by AAI.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs). Specific benefits will be available to start-ups under relevant policies, aligning with current government initiatives to promote smaller enterprises in the tendering process.
Evaluation Process
The evaluation process will follow established norms which include:
- Review of submitted technical and financial proposals.
- Compliance with qualifying criteria.
- Assessment of the bidder’s past performance and financial stability.
Delivery Locations
Services will be required at various AAI-operated facilities, and the exact locations will be specified in the tender documents.
Contact Information
For queries, bidders can reach the Airports Authority of India directly (contact details will be outlined in the tender documents).
In summary, this tender aims to ensure the highest levels of efficiency and reliability in air conditioning systems managed by the AAI. Bidders are encouraged to assess their capabilities and prepare a robust submission that meets the aforementioned criteria and contributes to the overarching goals of efficient service delivery in the aviation sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity equipped with a valid GST number. Additionally, bidders should possess proven experience in air conditioning maintenance, particularly in airport or commercial sectors. Furthermore, financial stability to support large-scale maintenance contracts is paramount. It is crucial that bidders demonstrate their compliance with these requirements to be considered for the tender.
Bidders must submit several required certificates to validate their eligibility and capability. These typically include a valid GST registration certificate, proof of prior experience in air conditioning maintenance, and any relevant technical qualifications of staff who will be involved in service delivery. Certifications that comply with industry safety and quality standards may also be necessary to ensure that the service meets regulatory compliance.
To participate in the tender, bidders must complete the registration process through the designated tender portal, ensuring all necessary documents are uploaded in the required formats. The registration may involve filling out forms, uploading documentation proving financial and technical capacity, and accepting terms and conditions associated with the bid.
All accepted document formats for submissions will be specified in the tender announcement. Generally, electronic submissions are preferred, and formats may include PDF for documents, Excel for financial breakdowns, and Word for proposals. It is essential to follow these guidelines meticulously to ensure the submission is considered valid.
This tender recognizes and provides benefits for Micro, Small, and Medium Enterprises (MSEs), promoting their participation in governmental contracts. Special considerations may include exceptions in eligibility criteria, relaxation of performance security requirements, and potential financial incentives in the evaluation process. This initiative aligns with government policies aimed at uplifting smaller enterprises and encouraging their active involvement in public sector tenders.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders