Tender Title: Annual Maintenance Service - Air Conditioner

Reference Number: GEM/2025/B/6033755

Issuing Authority/Department: Health and Family Welfare Department Assam

The Annual Maintenance Service for Air Conditioner tender invites bids from qualified service providers to ensure the consistent performance and reliability of air conditioning units throughout government facilities under the Health and Family Welfare Department Assam. This service is crucial for maintaining a conducive environment in health facilities, thereby ensuring optimal operational efficiency.

Scope of Work and Objectives

The scope of this tender covers a comprehensive range of annual maintenance services for air conditioning systems. This includes routine inspections, preventive maintenance, servicing, repairs, and replacement of defective parts as necessary. The objectives of this tender are to enhance the longevity of the equipment, improve energy efficiency, and minimize downtime through proactive maintenance measures.

Eligibility Criteria

To be eligible to participate in this tender, bidders must:

• Be a registered entity capable of providing the required services.
• Demonstrate prior experience in the field of air conditioning maintenance.
• Comply with local regulatory standards and possess relevant certifications.

Technical Requirements

Bidders must meet certain technical specifications to qualify, including:

• Qualified personnel for maintenance tasks.
• Availability of necessary tools and equipment.
• Knowledge of various air conditioning systems and their technical aspects.
• Evidence of prior similar work experience, preferably with government contracts.

Financial Requirements

Participants are required to provide financial documentation that includes:

• A bid price reflecting the scope of services.
• A detailed financial statement or proof of financial stability.
• Compliance with the pricing guidelines outlined in the tender documentation.

Document Submission Details

All submission documents must be submitted electronically via the designated online portal. Bidders should ensure that all required documents are complete and submitted before the specified deadline.

Special Provisions

Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation through relaxed eligibility criteria and potential scoring advantages during the evaluation process.

Evaluation Process

Bids will be evaluated based on criteria including technical capability, financial ability, and overall service proposal. The evaluation committee will review all submissions, ensuring transparency and fairness.

Delivery Locations

The maintenance services will be required across various health establishments in Assam, and bidders should be prepared to service multiple locations.

Contact Information

For any inquiries related to this tender, participants may reach out to the designated contact person in the Health and Family Welfare Department Assam.

Additional Information

All interested bidders are encouraged to familiarize themselves with the specific requirements and to prepare their proposals accordingly. This tender is a vital opportunity to contribute to the maintenance of critical health infrastructure in the region.