Tender Title

High-End Laptop and Notebook Supply

Reference Number

GEM/2025/B/6127533

Issuing Authority

Airports Authority of India (AAI), under the aegis of the Ministry of Civil Aviation

The Airports Authority of India (AAI) is inviting tenders for the supply of high-quality laptops and notebooks as part of its ongoing efforts to enhance technological standards and operational capabilities. As organizations strive for better performance through advanced technological infrastructure, this tender aims to procure high-end laptops that meet stringent performance and reliability benchmarks.

Scope of Work and Objectives

The primary objective of this tender is to acquire 18 units of high-end laptops and notebooks that are designed for robustness and high performance. The devices should be equipped with state-of-the-art features to support various operational activities of AAI. The chosen bidder will be responsible for the supply, ensuring timely delivery and compliance with the set technical and quality standards.

Eligibility Criteria

To participate in the tender, bidders must meet the following eligibility requirements:

• Registration as a legal entity in India.
• Proven experience in supplying high-end laptops or similar IT equipment.
• Compliance with all regulatory licenses and certifications required for the sale of electronics in India.

Technical Requirements

The laptops submitted must adhere to:

• Latest processor technology (Intel i5/i7 or equivalent)
• Minimum of 8GB RAM (expandable)
• 512 GB SSD storage
• High-resolution display (minimum FHD)
• Dedicated Graphics support for advanced applications Bidders will be expected to provide detailed specifications along with product catalogs as part of their submission.

Financial Requirements

Bidders must submit a detailed financial bid reflecting competitive pricing for the laptops, which includes:

• Cost per unit
• Total pricing for all 18 units
• Applicable taxes and duties

Document Submission Details

All tender documents must be submitted through the designated portal by the specified deadline. Bidders are required to submit the following:

• Company profile and experience document
• Technical specifications of the proposed laptops
• Financial bid

Special Provisions

This tender recognizes the contribution of Micro, Small, and Medium Enterprises (MSEs) and Startups, providing special advantages such as:

• Relaxed eligibility criteria
• Differential pricing evaluation MSEs and Startups are encouraged to participate actively in this tender process.

Evaluation Process

The evaluation of bids will be conducted based on the following criteria:

• Compliance with technical specifications
• Competitive pricing structure
• Delivery timelines Bids will be assessed to ensure they meet the stipulated requirements effectively and efficiently.

Delivery Locations

The laptops should be delivered to designated locations as specified by AAI. Details regarding exact delivery locations will be provided to the selected bidder.

Contact Information

For further inquiries, bidders may reach out via the official communication channels of AAI who will assist with clarification on the tender process.

This tender represents a strategic effort by the Airports Authority of India (AAI) to upgrade its technological resources, ensuring operational efficiency, and enhancing service delivery.